⚠︎ Every campaign must link to a business unit or attribution breaks. Jobs booked from an unlinked campaign will not appear in marketing ROI reports.
a. Create campaign categories to better organize and track your campaigns. Go to Settings > Operations > Campaign Categories and click Add Category. For membership businesses, consider categories like Renewal Campaigns, New Member Acquisition, Seasonal Tune-Ups, and Win-Back.
b. Create campaigns to track your marketing efforts outside of ServiceTitan. Go to Settings > Operations > Campaigns and click Add. Assign a name, category, business units, tracking number, source, and medium.
a. Confirm your business units align with the Membership types you offer. Go to Settings > Operations > Business Units and review by trade, geography, or service type.
b. Review how your customer base is distributed. Go to Search > Customer and filter by membership status. Look for the Potential Member tag — any service location without an active membership is a conversion opportunity.
a. Register for texting with The Campaign Registry (TCR) in Settings > Your Account > Register for Texting. This must be complete before you can submit your Marketing Registration.
b. Submit your Marketing Registration in Settings > Your Account > Marketing Registration. This must be approved before you can send marketing SMS messages.
c. Go to Settings > Marketing Pro > Marketing and configure your Text Message Opt-In settings.
d. Begin generating opt-in requests for marketing text messages. You can send opt-in requests from the Customer Record, add opt-in links to your email templates and website, and add an opt-in form to your website.
a. Train CSRs to ask during calls: Can we send you text reminders about your upcoming service?
b. After the customer agrees, open the customer record, click Edit next to Contact Methods, click Notifications for the mobile number, turn on Job Notifications and Marketing Updates, then click Save.
⚠︎ Every campaign needs a way to track calls back to the source. Without it, leads show as Unknown and you can't calculate ROI.
a. Go to Settings > Operations > Campaigns and open the campaign record.
b. Add the phone number you advertised (renewal mailer, seasonal tune-up postcard, membership landing page, etc.) so inbound calls to that number attribute to the correct campaign.
a. Add a tracking number in Settings > Phones > Phone Numbers before building the campaign, or create one during campaign setup.
b. Set the default call type (Lead or Not Lead), enter the forwarding number, and click Add Number.
a. Test by calling a tracking number and verifying the Marketing Campaign field auto-populates on the Call Booking screen.
b. Brief your CSR team on campaign attribution. If the Marketing Campaign field shows Unknown on an inbound call, the CSR should manually select the correct campaign before saving — and flag the issue to the marketing manager.
⚠︎ Ads Optimizer requires Google Ads, Google Analytics, and Dynamic Call Tracking (DNI) to be fully configured before you can enable it. Complete Step 6 first.
a. Go to Marketing > Campaigns > Pro Campaigns and click Create Campaign > Autopilot campaign. Browse Foundation Campaigns for proven, high-performing options, or scroll to All Marketing Campaigns for the full library. Look for membership-focused campaigns like renewal reminders and lapsed member win-backs.
b. Select the campaign you want to launch. Review the campaign details: channel, audience, potential reach, launch date, and stop trigger.
c. (Optional) Edit the campaign text, replace images, or update the launch date. Click Revert to Original at any time to restore defaults.
d. Click Launch Campaign. Autopilot automatically assigns a tracking number.
⚠︎ If you use Phones Pro, Autopilot cannot auto-assign a tracking number. Go to Goal & Tracking and manually add one before launching.
⚠︎ Recurring Service SMS is transactional but still requires the Marketing Updates toggle enabled on the customer's profile. SMS campaigns launch the next business day, not immediately.
a. Go to Marketing and click Create Campaign. Select SMS Text Message - Transactional Campaigns and click Next.
b. Enter a campaign name and click Start Building. Select Recurring Service as the goal, add a tracking number, and select an audience with a recurring service filter and dynamic dates. For membership businesses, this is your primary tool for sending automated maintenance reminders to members.
c. Add your SMS content. Use merge tags to personalize messages with customer name, company name, tracking phone number, or scheduling links.
d. Set a stop condition, review the campaign, and click Schedule Campaign.
a. Check Marketing Scorecards on your Dashboard daily. Review leads, inbound booked jobs, sold percentage, and revenue for each campaign. Click a campaign to drill into its scorecard for cost per lead and ROI.
b. Run the Campaign Summary report. Go to Reports > All Reports and search for Campaign Summary. Filter by date range and business unit to compare which campaigns drive the most membership sales per dollar spent.
c. Run the Membership Summary report. Go to Reports > All Reports and search for Membership Summary. Track new sales, renewals, cancellations, and active member count over time to measure the downstream impact of your marketing.
⚠︎ If a campaign shows high lead count but low membership conversions, the issue may be CSR pitch quality, technician follow-through, or a pricing mismatch — not the campaign itself.
a. Deactivate ended campaigns at Settings > Operations > Campaigns. Never delete campaigns — deactivating preserves history and attribution data.
b. Verify campaign-to-business-unit mapping and share campaign start and end dates with dispatch and customer service teams before every launch.
a. Verify your Campaign Registry (TCR) registration is approved at Settings > Phones > TCR Brand Management.
b. Confirm you have an active SMS opt-in number at Settings > Phones > Phone Numbers.
c. Check that the customer has Marketing Updates enabled on their profile.
a. Check the customer record for Do Not Mail or opt-out status.
b. Verify the campaign stop trigger. If set to Call Created or Job Booked, the sequence stops when that event fires — the customer won't receive subsequent messages. For multi-step renewal sequences, make sure the stop trigger is appropriate so members receive the full renewal journey.
c. Review the Campaign Activity log for delivery status and bounce information.