Office Timesheets simplifies payroll by letting you track employee hours, edit timesheets, and run accurate, payroll-ready reports. Employees can clock in, track meals and meetings, and sign off on their pay, while managers can review, edit, and approve timesheets.
Setup
What you need to get started and how it works
Note: Office Timesheets feature requires account configuration. Please contact Technical Support for details.
To get started with office timesheets:
Create and manage profiles for the office employees so they can start tracking time.
Assign managers to office employees so they can review timesheets and approve payroll for their employees.
Understand and configure overtime settings to assign to employees.
If you're using legacy timekeeping, create timesheet codes to track non-job events like breaks, meetings, or training.
If you're using flexible timekeeping, create timesheet activities so employees can clock in to different activities and track time accurately.
Use the Payroll Sign-off feature to let your office employees review and approve their timesheets and performance pay, just like technicians.
Note: Payroll Sign-off feature requires account configuration. Please contact Technical Support for details.
With Office Timesheets:
Hourly office employees can use the time clock and access their personal timesheets.
Managers can run reports to support payroll processing.
Required permissions
The following permissions are required to use certain features. To have these enabled, please contact the account administrator on your team:
View employee time tracking and edit page
View and edit all office employee timesheets
Employee can edit their own timesheets
For details on what each permission does, see Manage payroll permissions.
Quick start guide
As an administrator or manager, set up payroll for office employees:
Go to the top toolbar and click Settings
.In the side panel, go to People > Employees.
Click Edit for the employee you want to add payroll settings for.
Click the Payroll tab.
Select the Include in Payroll option for this employee. This allows the employee to be included in your payroll.
Note: New employees are excluded by default from payroll. Enable this option to include them in payroll.
Enter the employee's payroll details.
Tip: You can set or update employee payroll settings in bulk by going to Settings > People > Payroll > Employee Payroll Settings. For more, see Manage employee payroll settings.
Advanced setup
Configure payroll settings for office employees. Enter key details like hourly rate, and overtime profile to enable accurate time tracking and payroll processing.
Key workflows
Clock in and out with Legacy Timekeeping
Clock in and out, track meals and non-job events like meetings and training sessions.
Clock in and out with Flexible Timekeeping
Use Time Clock to track time with timesheet activities. Clock into an existing activity, select additional activities to log time against, and clock out.
Edit, review, and approve your individual payroll
After a pay period, managers release payroll for your review. You can sign off on payroll, edit your timesheets, or submit a dispute for review by your manager or administrator.
Manage office timesheets
As an administrator or manager, edit office employee timesheets to correct time clock errors and prevent issues before payroll processing.
Use the Timesheets report template to review the timesheet activities of your employees, including activity details and durations.
Troubleshooting and FAQ
Troubleshooting
Check out the troubleshooting articles for Office Timesheets. Each article provides a clear, step-by-step solution.