What is the process for receiving several purchase orders on one invoice instead of separate invoices, and will the cost be attributed to one job or distributed to multiple jobs?

Problem

Users want to receive several purchase orders at once on one invoice instead of separate invoices. They are unsure if the cost will be attributed to one job or distributed across multiple jobs.

Solution

1. Ensure all purchase orders you want to receive on one invoice have the same source job. This means they should be linked to the job to which you want the costs to be attributed.

2. If your purchase orders are already in the Sent status, you need to change them back to Pending. To do this, go to the purchase order, click the Actions dropdown, and select the option to revert it to Pending.

3. Next, edit each purchase order. You can do this by opening the purchase order and looking for an edit option. Once in edit mode, specify the source to be the job number where you want to receive them. This step ensures all purchase orders are linked to the same job.

4. If you have purchase orders linked to different jobs but want them received on a single invoice, you must cancel the receipts for those orders. Then, put the purchase orders back into Pending status.

5. After setting them to Pending, edit the purchase orders to change their source to the single job where you want all to be received. This consolidates the purchase orders under one job.        

   Note: Be aware that doing this will attribute all the costs of the purchase orders to the single job you selected. If each job needs to reflect its costs, you must receive each purchase order on its own job's invoice.

Note: The system is designed to reflect each purchase order's cost on the invoice to which it is attached. If you consolidate multiple purchase orders onto one invoice, all costs will be attributed to the job associated with that invoice.