Problem
Actual expenses on a project show one piece of equipment twice. It appears once from an invoice and once as a bill.
Solution
To avoid this issue, turn on the option to automatically add inventory items to invoices at a $0 cost. For any existing duplicates, delete the item from the invoice or bill and then re-add it with a $0 cost.
Enable 'Add inventory items to invoices' option
Follow the steps below to prevent duplication of invoice items when using project costing.
Note: This setting is only available if you have the Inventory module enabled.
In the main navigation bar, click Inventory > Configuration > Inventory tab.
Check the box next to "Option to add inventory items to invoices." This option allows items to be automatically added to pending invoices at $0 cost when receiving job purchase orders.
When finished, click Save.
Remove and re-add item at $0 cost
Follow the steps below to fix existing duplicates or if you do not have the Inventory module enabled.
In the main navigation bar, click Search.
In the Search dropdown, select Invoices and click the Search icon. Or narrow your search using filters.
Locate the invoice or bill where the equipment is listed with a cost and click the Invoice # hyperlink.
In the Equipment section, remove the item with an amount showing under Total Cost by clicking on the X to the right of the item.
In the left side menu, click Add equipment.
Select the equipment in the Equipment Name field.
If not already populated, set the Cost field to $0.00.
Update any other fields as needed.
When finished, click Save.