Overview
Accounts Payable helps you track spending in your business. Manage payment processes for statements, bills, and returns in ServiceTitan and export bills and statements to QuickBooks Desktop.
Who uses this feature
Administrators, office employees, managers, accountants, and bookkeepers
Applies to all business types
Applies to all trades
Feature configuration
Account configuration is required to use this feature. Please contact Technical Support for details.
The Purchasing Module is required to use this feature.
Permission is required to use this feature. Please contact the account administrator on your team.
Things to know
If you use the Purchasing Module, Purchasing appears in the main navigation bar and in the side panel.
If you use the Inventory Module, Inventory appears in the main navigation bar and in the side panel.
Enable Payables
Go to the navigation bar and click Settings
.In the side panel, click Purchasing or Inventory, then click Payables.
Turn on Module Activation.
A Warning message opens.Click Confirm to turn on Payables.
Share your open accounts payable list with your Payables Onboarding Specialist
Give your company’s open accounts payable list from your accounting records to your Payables Onboarding Specialist to ensure that you have an accurate status for all of your bills in your account.
Map remittance vendors
Map remittance vendors to purchasing vendors to ensure that you’re sending your bill payments to the correct addresses.
For details, see Set up remittance vendors.
Map non-item costs on bills to general ledger accounts
Map non-item costs on your bills to general ledger (GL) accounts to ensure that your bills are entered into the correct GL account and exported to QuickBooks Desktop without any errors.
For details, see Map non-item costs on bills to general ledger accounts.
Map sales tax and shipping on bills to general ledger accounts
Map sales tax and shipping on bills to general ledger (GL) accounts to ensure accuracy when you export to QuickBooks Desktop.
For details, see Map sales tax and shipping on bills to general ledger accounts.
Require vendor document numbers on bills
Include the vendor document number on bills as required so you can easily refer to bills from other screens in ServiceTitan, such as statements and bill payments. This also helps to ensure your transactions are exported to QuickBooks Desktop without errors.
Note: After you turn on this option, you cannot save a bill without a vendor document number.
Go to the navigation bar and click Settings
. In the side panel, click Purchasing or Inventory, then click Payables.
Select Require Vendor Document Number on Bills.
Automatically reconcile Non-PO Bills
By enabling this setting, Bills without a PO will automatically be marked as Reconciled upon creation. Note that bills cannot be edited once reconciled. Changes to this setting are prospective. By enabling this change, current unreconciled Bills without PO numbers will not auto-reconcile. This is only applicable to new bills created after setting has been enabled.
Go to the navigation bar and click Settings .
In the side panel, click Purchasing or Inventory, then click Payables.
Select Automatically reconcile Non-PO Bill.
Want to learn more?
See Payables