Overview
Use project labels to organize expenses in the Budget vs. Actual table and to populate the schedule of values used in creating Applications for Payment. You can view expenses by project phase and drill down to see the breakdown of spending within each phase.
In this article, you can learn how to:
Create a visual representation of your expenses through project labels and hierarchies
Manage project label hierarchies in connection to the schedule of values
Avoid uncategorized expenses
Who uses this feature
Project managers, accountants, administrators, and estimators
Primarily for Residential Construction and Commercial Construction business types
Things to know
Create project labels to attach to expense items to get a visual representation of your expense spending. You can color code your labels and assign labels to categories to help organize your Budget vs. Actual tables.
After you create project labels, set your defaults for materials, equipment, labor services, discounts, fees, and technician labor. Labels are used to organize actuals in the Expense Details table.
Items without a project label display as uncategorized on the Budget vs. Actual and Expense Detail tables.
Labels on estimates and invoices can be edited from the office. Technicians can't edit labels in ServiceTitan Mobile.
Use project label hierarchies
You can attach project labels to expense items to show a visual representation of a project's expenses. The Budget vs. Actual (BvA) table totals expenses for the highest level labels, or parent labels, in a single line item. You can nest labels under each other to form a hierarchy of labels, allowing you to drill down into the lower levels of detail in the Budget vs. Actual table.
Using project label hierarchies allows you to easily identify incurred costs and identify where you may be overspending or where the project may be over budget. Project label hierarchies also increase efficiency throughout a project's billing by improving your project manager's visibility into expenses.
To create project label hierarchies:
Create an estimate on the location or project record and add an estimate item.
Click More
next to the item you want to add hierarchy to and select Edit the item. 
Click the Project Label dropdown and select the label you want to associate with the estimate item.
Note: All active project labels associated with your account appear in the list.
To add a hierarchy, click Add Another Label and select another label.
After adding all needed project labels to create a hierarchy, click Save.
Repeat the steps above for other estimate items as necessary.
Connect project label hierarchies to the schedule of values
Project labels also provide information to the Application for Payment workflow. A project's schedule of values is directly populated by the project's highest hierarchies, called parent labels.
The example below shows how parent labels inform the schedule of values and display on the Budget vs. Actual table and Continuation Sheet.
Label hierarchies allow you to take a phased approach where you can group expenses by phase to track costs throughout the project. In this example, the phases of Rough In, Trim Out, and Start Up are the parent labels at the top of the hierarchy.
Project label hierarchy streamlines the billing process when you generate an invoice through the Application for Payment workflow for the completion of a phase. Because the phases are the top hierarchies, or parent labels, they populate the schedule of values on the Continuation Sheet.
Avoid uncategorized expenses
If there is an Uncategorized expense in your Budget vs. Actual table, this means that an item doesn't have a project label associated with it. Uncategorized expenses don't show where the cost exists, making it more difficult for your project managers to identify and control rising costs.
The best practice to avoid uncategorized expenses is to associate all estimate and invoice items, purchase orders and bills, and labor with a project label.
If you find uncategorized expenses in your project:
Click Uncategorized in the Budget vs. Actual table to see which items don't have a project label.
The Itemized Details page opens that shows the itemized details for the uncategorized expense. Click the link in the Source column to go to the item.
For example, the Work Material on the invoice doesn't have a project label associated with it, so it is uncategorized on the project's Budget vs. Actual table.
Associate a project label to the item to classify the expense and remove it from the Uncategorized row in the Budget vs. Actual table.
When finished, click Save.
After you classify the expense, the Uncategorized line item no longer appears on the Budget vs. Actual table.
