How to export material and subcontractor costs to Intacct using progressive billing for construction projects

Problem

You need to know how to get material and subcontractor costs to batch and export to Intacct when using progressive billing.

Solution

In order for transactions to be exported to Intacct, the job must be completed to generate an invoice. You can then batch, post, and export the invoice to Intacct.

This process applies to all invoices, including Progress Invoices. The costs in Intacct are determined by the Pricebook settings in ServiceTitan, specifically the costing account set up on the individual item. Following these steps ensures that material and subcontractor costs are accurately sent to Intacct using progressive billing for construction projects.

Note: You can create an invoice project invoice for a project without requiring a job. For more, see Generate a project invoice for a project.

Review Pricebook items to ensure accurate cost reflection

1. Go to the Pricebook in ServiceTitan.

2. Look for the material or equipment tasks associated with the project or job.

3. Check the assigned General Ledger (GL) account for both the Expense Account and Income Account.

4. If the GL account is incorrect, update it to the correct one.

5. Make sure that the item has an Item GL Group assigned to it.

6. Make sure there is a cost listed for the item.

7. If the cost is missing or incorrect, update it to reflect the actual cost.

8. When finished, click Save.

Complete the job to generate an invoice

1. Complete the job in ServiceTitan. This step generates an invoice for the job.

2. Review the invoice to make sure all material and subcontractor costs are accurately listed.

3. Add the completed invoice to a batch, then post and export.