This improvement to Application for Payment (AFP) progress billing lets you control whether AFP invoice lines consume inventory and install equipment, so quantities are not counted twice.
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What's changing?
Before, Application for Payment (AFP) invoices always included quantities on AFP generated line items, even when requisition closeout also added the same materials and equipment to the invoice. That could consume and install the same items twice and throw off inventory and installed equipment records on commercial jobs. After this improvement, a new setting in Settings > Application for Payment lets you control whether AFP generated line items include quantities that consume inventory and install equipment, with the option to override the setting on each AFP so you can prevent double consumption while still using AFP and requisition closeout together.
Resources
Before and After
Before (Current)
Turn on Progress Billing configurations and use Application for Payment (AFP) for progress billing on commercial jobs.
Create an AFP and generate invoice line items for materials and equipment.
Close out requisitions for the same job, which also adds materials and equipment lines to the invoice.
Post the invoice and review inventory and installed equipment records.
Impact: Inventory quantities and installed equipment can be overstated because the same items are consumed and installed twice on the invoice.
Try the current workflow in your account
After
Have Progress Billing and the new Include quantities for line items generated from the Application for Payment setting enabled in Settings > Application for Payment for Application for Payment (AFP).
For jobs where requisition closeout will add materials and equipment to the invoice, clear or adjust the new setting globally or on the specific AFP so AFP generated lines do or do not include quantities, as needed.
Create AFPs and close out requisitions as before.
Post invoices and review inventory and installed equipment records.
Impact: Materials and equipment are only consumed and installed once, so inventory and installed equipment stay accurate while you control behavior on each AFP.
Test the changes in the NEXT environment
Who uses this feature
Commercial Construction
Administrators, Accountants, Bookkeepers, Managers
Region availability: All regions
How it works for your industry
Commercial Construction
Use Application for Payment (AFP) progress billing on multi-phase projects while keeping inventory accurate when you also close out requisitions.
Set the AFP quantity behavior at the company level, then override it on a single AFP when a project needs different handling.
Cut time spent reconciling materials and equipment between AFP invoices, requisitions, and inventory reports.
How to Prepare?
Have an administrator reach out to Support or your CSM to have the Progress Billing configuration enabled in ServiceTitan.
Have an administrator turn on the Include quantities for line items generated from the Application for Payment setting enabled in Settings > Application for Payment for Application for Payment (AFP).
Confirm which jobs and projects use both AFP and requisition closeout so you know where the new setting matters most.
Align accounting policies on when AFP should consume inventory and install equipment and when requisition closeout should handle quantities instead.
Train administrators and accounting staff on how to use Settings > Application for Payment and the per AFP override so they pick the right option for each job.
Bookmark internal guidance or ServiceTitan Help content on AFP progress billing so new team members can follow the recommended workflow.