Overview
The Dispatcher Performance Report gives you an overview of how each dispatcher and business unit is performing. Use this report to view job totals, revenue, cancellations, conversion rate, sold estimates, leads, recalls, and more.
Things to know
Find the report
The Dispatcher Performance Report is a legacy report. To find it:
Go to the navigation bar and click Reports.
In the side menu, click Legacy Reports.
On the Reports screen that opens, use the Search field to find the Dispatcher Performance Report and then click the report name to open it.
Tip: You can also schedule the report by clicking Schedule next to the report name
On the Dispatcher Performance Report that opens, set your filters and then click Build to run the report.
After you click Build, the report opens in a new tab.
Filter the report
The Dispatcher Performance Report includes the following filters:
Business Unit: Filter by business unit of the technician. This report can be run by a single business unit or all business units.
Date Range: Filter by date range of the timesheet activity. Use the From and To fields to set a custom date range.
View or download the report
Click Build to view the report in a new tab.
You can also download the report:
Explanation of report columns
In the report, you can view jobs grouped by business unit or by dispatcher.
The report includes the following columns:
Business Unit Dispatch Performance
Business Unit | Business unit under which the job was performed. |
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Jobs Assigned | Total jobs assigned to a business unit, within the report date range. Calculation - Jobs Assigned: [Total jobs assigned to a business unit] |
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Avg. Distance | Average distance the technician drives to a job. Calculation - Avg. Distance: [Total distance from the technician’s GPS location, to the location of the destination] |
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On Time (#) | Total number of jobs where the technician arrived on time. Calculation - On Time (#): [Total number of on-time jobs] |
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On Time % | Percentage of the total number of jobs where the technician arrived on time out of the total number of jobs dispatched. Calculation - On time %: [Total on-time jobs] / [Total dispatched jobs] *100. |
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Cancellation (#) | Total number of canceled jobs. Calculation - Cancellation (#): [Total canceled jobs] |
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Cancellation % | Percentage of jobs canceled, out of the total number of jobs booked by the dispatcher. Calculation - Cancellation %: [Total jobs canceled] / [Total booked jobs] *100. |
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Before Dispatch (#) | Total number of jobs booked by the dispatcher that were canceled before dispatch. Calculation - Before Dispatch (#): [Total jobs canceled before dispatch] |
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Before Dispatch % | Percentage of jobs canceled before dispatch, out of the total number of jobs booked by the dispatcher. Calculation - Before Dispatch %: [Total jobs canceled before dispatch] / [Total booked jobs] *100. |
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After Dispatch (#) | Total number of jobs booked by the dispatcher that were canceled after dispatch. Calculation - After Dispatch (#): [Total jobs canceled after dispatch] |
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After Dispatch % | Percentage of jobs canceled after dispatch, out of the total number of jobs booked by the dispatcher. Calculation - After Dispatch %: [Total jobs canceled after dispatch] / [Total booked jobs] *100. |
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Dispatcher Performance
Dispatcher | The name of the office employee who assigns the technician to a job. |
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Jobs Dispatched | Total number of dispatched jobs, within the report date range. Calculation - Jobs Dispatched: [Total number of dispatched jobs] |
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Avg. Distance | Average distance the technician drives to a job. Calculation - Avg. Distance: [Total distance from the technician’s GPS location, to the location of the destination] |
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On Time (#) | Total number of jobs where the technician arrived on time. Calculation - On Time (#): [Total on-time jobs] |
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On Time % | Percentage of the total number of jobs where the technician arrived on time out of the total number of dispatched jobs. Calculation - On Time %: [Total on-time jobs by dispatcher] / [Total dispatched jobs] *100. |
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Cancellation (#) | Total number of job cancellations by the dispatcher, within the report date range. Calculation - Cancellation (#): [Total number of job cancellations] |
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Cancellation % | Percentage of jobs canceled by the dispatcher, out of the total number of jobs booked by the dispatcher. Calculation - Cancellation %: [Total jobs canceled] / [Total booked jobs] *100. |
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Revenue | Total revenue for completed jobs, based on invoice subtotals. The job must be completed within the report date range. NoteIf a job has an invoice, use the invoice subtotal. Otherwise, use the job total. Calculation - Revenue: [Invoice subtotals for all completed jobs]. Trigger: Job completed (invoice subtotal does not need to be above the sold threshold).
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Total Job Avg. | Total average for completed, converted jobs, based on invoice subtotals. The job must be completed within the report date range. NoteIf a job has an invoice, use the invoice subtotal. Otherwise, use the job total. Calculation - Total Job Avg.: [Invoice subtotals for completed, converted jobs] / [Total number of completed, converted jobs]. Trigger: Job completed, Job converted (invoice subtotal must be above the sold threshold). |
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Conversion Rate | Job conversion rate for your technicians. This is the percentage of converted jobs (jobs above the job sold threshold), out of all potentially convertible jobs. All jobs are considered convertible except for Recall, Warranty, or No Charge jobs. The conversion rate takes into account completed jobs only. Calculation - Conversion rate: [Total number of completed, converted jobs] / [Total number of completed, convertible] *100%. Trigger: Job completed (convertible or converted jobs only).
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Sold Estimates (#) | Total number of sold estimates, within the report date range. Calculation - Sold Estimates (#): [Total number of sold estimates] |
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Sold Estimates ($) | Revenue generated from sold estimates, within the report date range. Calculation - Sold Estimates ($): [Total revenue generated from sold estimates] |
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Sold Estimate Avg. | Total average revenue generated from sold estimates, out of the total number of sold estimates, based on the report date range. Calculation - Sold Estimate Avg.: [Total revenue generated from sold estimates] / [Total number of sold estimates] |
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Leads (#) | Total number of leads that are handled by the dispatcher, within the report date range. An incoming call is counted as a lead when a customer fully intending to hire someone calls in, and the call lasts over 60 seconds. Calculation - Leads (#): [Total number of leads] |
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Leads ($) | Revenue generated from leads sold, within the report date range. Calculation - Leads ($): [Total revenue generated from leads sold] |
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Lead Sales | Total number of jobs assigned by the dispatcher that resulted in a lead with a sold estimate, within the report date range. Calculation - Lead Sales: [Total number of leads with a sold estimate] |
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Lead Conv. Rate | Total number of leads with a sold estimate, out of the total number of leads that are handled by the dispatcher, within the report date range. Calculation - Lead Conv. Rate: [Total number of leads with a sold estimate] / [Total number of leads] *100%. |
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Recalls (#) | Total number of completed jobs where a recall job has been created, within the report date range. Calculation - Recalls (#): [Total number of completed jobs where a recall job has been created]. Trigger: Job completed (invoice subtotal does not need to be above the sold threshold), Recall job created. |
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Recalls % | Percentage of jobs booked by the dispatcher that are marked as Recall, within the report date range. Calculation - Recalls %: [Total recall jobs] / [Total dispatched jobs] *100%. |
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