Create payments for bills

Overview

The payment process in Payables helps you track payments to remittance vendors. After you reconcile bills, you can create payments for bills individually or in bulk. Use the payment record to reconcile your bank statements and to manage your business's overall spending.

Note: Consider paying for bills individually if you made a purchase from a vendor that you don't do business with often. If you have multiple bills from the same vendor, you can add the bills to a statement and pay the outstanding statement balance.

Things to know

• If you haven't already enabled Payables, see Set up Payables.

• The Pay through ServiceTitan payment method is available to legacy users only. If you are not using this payment method, use the Pay through your accounting system payment method only.

Create a payment for a bill

1. Go to the navigation bar and click Accounting.

2. In the side panel, click Bills.

3. Click the Reconciled tab.

4. Click the bill you want to pay.

   Tip: Use the filters to quickly find a bill.

   The bill record opens.

5. Click Pay Bill.The Create Payment Record screen opens.

6. In step 1, select a payment method:

   1. Pay through ServiceTitan: ServiceTitan processes your payment with the vendor.

      Note: This payment method is only available to legacy users. If you are not already using this payment method, use the Pay through your accounting system payment method only.

   2. Pay through your accounting software: ServiceTitan creates a payment record and updates the payment status of the bill to Paid.

      Note: Select Mark this payment as Print Check if you want to print a check from your accounting software to make a payment.

                 

7. In step 2, add details for your payment:

   1. Payment name: Name of the payment record.

   2. Payment Date: The date of the payment record. Today's date is automatically entered if you select the Pay through ServiceTitan option.

      Note: Enter the Payment Date if you used your accounting system to process the payment.

   3. Bank Account—The bank account from which you remit your payment. The payment record journal entry will include a credit entry against this account.

      Note: Accounts that appear in this dropdown are GL accounts with a subtype of Bank or Credit Card.

                 

8. In step 3, in the Term Disc. to Apply field, enter the discount you want to apply to the bill.

   Note: The Suggested Term Discount is calculated from the payment term attached to the bill.

   Note: Click the bill number in the Document Number column to view its details.

9. When you're done, review payment details, and click Create Payment Record.The payment record is created with status Ready for Approval.

Want to learn more?

• See Accounts Payable