Overview
Use the Cost Adjustment Editor to create and manage cost adjustments directly from the Budget vs Actual table in the project financials section of a project.
Cost adjustments update project costs without affecting revenue, such as adding unplanned materials or correcting expense amounts. Instead of leaving the financials screen, you can open the editor, adjust expense line items, and save your changes in one place.
Who uses this feature
Administrators, office employees, managers, accountants, and bookkeepers
Primarily for Residential Construction and Commercial Construction business types
Applies to all trades
Feature configuration
This feature is currently in Early Access and available for specific accounts. It is subject to change.
Account configuration is required to use this feature. Please contact Technical Support for details.
Things to know
The Cost Adjustment Editor is only available with Project Management.
You can create cost adjustments in both the Segments and GL views of the editor. The Edit icon appears on expense line items only. It does not appear on revenue account rows.
Cost adjustments cannot be applied to revenue accounts. The pricebook item selector filters out items associated with revenue accounts. The dropdown does not display items by default. Begin typing to search for and select a pricebook item.
Item allocation amounts and percentages must equal the total adjustment amount before you can apply the adjustment.
The Number of Adjustments counter at the top of the editor shows how many adjustments you have made compared to the total number of editable expense line items in the current view.
You can save an adjustment as a draft to continue editing it later. When a draft adjustment exists for a project, the dropdown label changes from Create Adjustment to Edit Draft Adjustment.
Cost Adjustment Editor overview
You access the Cost Adjustment Editor from the Cost Adjustment dropdown at the top of the Budget vs Actual table.
The editor opens as a full-screen view with the same table structure as the Budget vs Actual table, including Segments and GL tabs. Use the Edit icon in the Cost Adjustment column to open the Adjust pop-up for each expense line item.
Create a cost adjustment
Search for and go to the project you want. The Project screen opens.
In the side menu, click Financials.
On the Financials screen, scroll down to the Budget vs Actual section.
Click Cost Adjustment > Create Adjustment.
The Cost Adjustment Editor opens. To rename the adjustment, click the Edit icon next to Untitled Adjustment and enter a name.
Click the Segments or GL tab to choose your view.
In the Cost Adjustment column, click the Edit icon next to the expense line item you want to adjust.
In the Adjust dialog that opens for the selected line item, enter the Adjustment Amount.
Under Item Association, select a pricebook item from the Select a Pricebook item dropdown.
Optionally, enter a Cost Code and Cost Type for the item.
Enter the Quantity, Value, and Percentage to allocate the adjustment amount. The Total Allocation field at the bottom of the section shows the running total.
To add more items to this adjustment, click Add Item and repeat steps 9–11.
Review the summary at the bottom of the dialog and when finished, click Apply Adjustment.
Repeat steps 7–14 for each expense line item you want to adjust.
When finished, click Save.
Edit a draft cost adjustment
If you saved an adjustment as a draft, you can return to it later to continue editing.
Search for and go to the project you want. The Project screen opens.
In the side menu, click Financials.
On the Financials screen, scroll down to the Budget vs Actual section.
Click Cost Adjustment > Edit Draft Adjustment.
The Cost Adjustment Editor opens with your draft. Make your changes and click Save.
