Overview
If you created a batch of transactions to export to an accounting system such as QuickBooks or Intacct, you can add payments to those batches. Payments are ready to be exported as soon as they are in Ready for Approval status, for payments through ServiceTitan, or in Paid status, for payments through your accounting system.
Caution
Before you export a payment to your accounting system, we recommend that you wait until the following conditions are met:
The payment is drawn from your bank account.
The vendor confirmed they received the payment.
The bill payment is in a Paid status.
However, from a month-end close perspective, to keep your books up to date, you can export all of your bill payments before they are in Paid status so that you can perform your month-end bank reconciliations and properly identify any outstanding checks, ACH, and credit card payments.
Who uses this feature
Administrators, office employees, managers, accountants, and bookkeepers
Applies to all business types
Applies to all trades
Feature configuration
Account configuration is required to use this feature. Please contact Technical Support for details.
The Purchasing Module is required to use this feature.
Permission is required to use this feature. Please contact the account administrator on your team.
Things to know
If you haven’t already enabled Payables, see Set up Accounts Payable.
Add a payment to a batch
Go to the navigation bar and click Accounting.
In the side panel, click Payments.
Click the Ready for Approval tab for payments through ServiceTitan or click the Paid tab for payments through your accounting system.
Click a payment.
Tip: Use the filters to quickly find a bill.
On the payment record that opens, click Add to Batch and select a batch from the dropdown.
Note: Only pending batches appear in the dropdown.
The payment is added to the batch.
Note: A link to the batch number appears in the payment’s details so you can review the payment.
