---
title: "Control inventory and equipment tracking with the new Application for Payment (AFP) setting"
slug: "control-inventory-equipment-tracking-new-application-payment-afp-setting"
tags: ["Area - Release Notes", "Role - All users", "Type - Commercial", "Type - Residential", "Focus - Construction", "Focus - Service Replacement"]
updated: 2026-07-11T15:51:52Z
published: 2026-07-11T15:51:52Z
canonical: "help.servicetitan.com/control-inventory-equipment-tracking-new-application-payment-afp-setting"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Control inventory and equipment tracking with the new Application for Payment (AFP) setting

This is an improvement to an existing feature that helps avoid double inventory consumption and installation entries during Progress Billing in commercial construction.

![Settings for payment terms and invoice options in the application interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/image16.png?sv=2026-02-06&spr=https&st=2026-11-13T00%3A21%3A24Z&se=2026-11-13T01%3A21%3A24Z&sr=c&sp=r&sig=ZgtXRo2omoLFyjR8XetUq3pYHdszOuTUUMDtOEvecQw%3D)

### What's changing?

Before, when you used both Application for Payment (AFP) and requisition closeout in progress billing, inventory and equipment could be added to invoices twice. This created inaccurate inventory balances and equipment records. Now, there's a setting in the AFP configuration that lets you control whether AFP-generated materials and equipment should consume inventory or install equipment. You can also override this setting per AFP record.

### Resources

- [Progress billing overview and setup](/v1/docs/progress-billing-overview-and-setup)

### Before and After

#### Before (Current)

1. Go to **Project Tracking**.
2. Use Application for Payment to add line items to an invoice.
3. Requisition closeout also adds materials and equipment.
4. Both AFP and requisition closeout consume or install the same items.
5. Inventory and installed equipment data become inaccurate.

**Impact:** Duplicate material costs and equipment installations cause reporting issues and extra cleanup work.

[**Try the current workflow in your account.**](https://go.servicetitan.com/#/Settings/ApplicationForPayment)

#### After

1. Go to **Settings > Application for Payment**.
2. Turn the setting on or off based on how you want AFP to handle quantities.
3. Create or edit an AFP.
4. Override the setting if needed for that AFP.
5. Proceed with progress billing and requisition closeout.

**Impact:** Prevents double posting of the same materials or equipment, helping you maintain accurate records.

[**Test the changes in the NEXT environment.**](https://next.servicetitan.com/#/Settings/ApplicationForPayment)

### Who uses this feature

- Commercial Construction
- Administrators, Managers, Accountants, Bookkeepers
- Region availability: All regions

---

### How it works for your industry

#### Commercial Construction

- When submitting an Application for Payment (AFP), enabling this setting lets the invoice consume inventory directly, avoiding double posting when requisition closeout is used.
- If both AFP and requisition closeout add the same item, you can now prevent duplicates by toggling this setting.
- Overrides per AFP allow flexibility on large, complex projects where billing methods vary by phase.

### How to Prepare?

1. Confirm which teams use both AFP and requisition closeout.
2. Identify current projects with billing discrepancies due to double consumption.
3. Train accounting staff to use the new setting and override feature.
4. Align workflows with project managers to avoid duplication.

Invoicing customers in stages as specific milestones of a large project are completed rather than in one lump sum at the end.

**What it does:** Improves cash flow on large or multi-day roofing and commercial jobs by collecting partial payments throughout the project.

**Also called:** Milestone billing, Staged invoicing

**Tags:** Roofing / Exteriors

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)