--- title: "Collect deposits on sold estimates to improve invoice accuracy and reduce office workload" slug: "collect-deposits-on-sold-estimates-to-improve-invoice-accuracy" tags: ["Area - Release Notes", "Role - All users", "Type - Commercial", "Type - Residential", "Focus - Construction", "Focus - Service Replacement"] updated: 2026-04-30T21:28:13Z published: 2026-04-30T21:28:13Z canonical: "help.servicetitan.com/collect-deposits-on-sold-estimates-to-improve-invoice-accuracy" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Collect deposits on sold estimates to improve invoice accuracy and reduce office workload This is a new feature that helps technicians collect job-specific deposits when work is scheduled for later. ### What's changing with deposits on sold estimates? Before, when technicians sold an estimate for future work, they couldn't collect a deposit in the Field Mobile App. Any deposit had to be collected separately and recorded as a general credit. This caused extra work in the office to apply that credit manually. Now, technicians can collect a deposit right from the estimate. The deposit carries over to the follow-up job, making sure the right balance shows on the final invoice. ### Before and After #### Before (Current) 1. Sell an estimate in the Field Mobile App. 2. Tap **Perform work later** to finish the estimate. 3. Tell the office to collect a deposit separately. 4. The office collects and applies deposits manually. 5. Link balance and deposit to follow-up job manually. **Impact:** Technicians couldn't collect deposits during estimate visits. The office had to manage deposits manually, leading to delays and mistakes. #### After 1. Sell an estimate in the Field Mobile App. 2. Tap **Perform work later**. 3. Tap **Collect Deposit**. 4. Choose or enter a deposit amount and collect payment. 5. The deposit carries over to the invoice on the follow-up job.**Note:** *The deposit is listed on the initial job's printed invoice when:* - *Using a Template Manager—also called Document Template Engine (DTE)—*[*template*](/v1/docs/create-a-new-document-template-with-template-manager#step-3-set-up-the-template-design) *that contains the* Payment *and* Invoice Price Modifiers *module.* - *Using the* Price Information *module on the legacy non-DTE print view.* **Impact:** Technicians can collect deposits during the visit. Office teams spend less time managing credits and can invoice with accurate balances. [**Test changes in the Field Mobile App:**](/v1/docs/switch-between-next-and-go-environments-in-fma) Tap **Menu > Switch Environment** or tap **Switch to a different environment** on the sign in screen if you're not signed in. ### Who uses this feature - All business types - Technicians - Region availability: All regions --- ### How it works for your industry #### Residential Service and Replacement - A technician sells an AC replacement to be installed next week. They collect a 25% deposit in the field. The deposit is applied to the final install job. - A technician books a water heater install for the weekend. They collect a flat $500 deposit at the estimate. The follow-up job automatically reflects the remaining balance. #### Commercial Service and Replacement - A technician sells an elevator motor repair for a future visit. They collect 10% up front. The deposit links to the follow-up job, and accounting can see it in reports. - A field technician sells an estimate for a multi-day job and collects a deposit. Office staff book the follow-up visit with the deposit auto-applied. - For scheduled maintenance with equipment orders, technicians collect deposits during the estimate. Finance teams use this for cash flow tracking. #### Residential Construction - A technician collects a deposit on a remodel estimate. The deposit links to the construction project so it's visible on reports and budgets. - Technicians collect a percent-based deposit for phased residential jobs. The deposit carries through to future visits. - Deposits collected in the field show on follow-up job invoices and are reconciled automatically. #### Commercial Construction - On a multi-phase build, a technician sells the next phase during a site visit. They collect a deposit and ServiceTitan tracks it to the correct job. - The deposit from a field estimate links to a follow-up job and appears on the final invoice sent to the property manager. - For complex projects, field teams collect deposits and project managers see all balances linked to jobs and projects. ### How to Prepare 1. Confirm deposit rules. Review your current deposit policies and talk with accounting about when to collect deposits. 2. Align field and office teams. Make sure both know how deposit collection works and when to use it. 3. Train technicians. Show field staff how to sell estimates, tap **Perform work later**, and use **Collect Deposit**. 4. Check technician permissions. Make sure technicians can view totals and collect payments in the Field Mobile App. ### Resources - Knowledge Base topic: - [Collect deposits on sold-for-later estimates in the ServiceTitan Field Mobile App](/v1/docs/collect-deposits-on-sold-for-later-estimates-in-fma) - [Change a sold-for-now estimate to sold-for-later and collect a deposit in the ServiceTitan Field Mobile App](/v1/docs/change-sold-for-now-estimate-to-sold-for-later-collect-deposit-in-fma)