Service Titan Knowledge Base

Deposit funds into your QuickBooks bank accountsLast updated on 02/28/2023

When you reconcile payments, You will want to transfer funds to the correct bank in QuickBooks. This will help you accurately track your company’s finances.

Things to know

How do payments export to QuickBooks?

  • By default, debit Undeposited Funds and credit Accounts Receivable.

  • If you are exporting as a journal entry, debit the account you specified and credit Accounts Receivable.

When should I move payments in QuickBooks?

Once the funds appear on your bank statement.

Once you have deposited the cash at the bank, the customer’s check has cleared, you have received the merchant’s funds for a credit payment, etc., this is when you should move these payments to the appropriate bank in QuickBooks.

Receive payments in QuickBooks

  1. In the top menu, click Banking > Make Deposits. A window will open showing all undeposited payments received from ServiceTitan.

  2. Select which payments you would like to transfer to your bank account.

  3. Click OK.

  4. A new window will now open with the payments you selected. At the top of the window you can:

    • Select which bank to deposit these payments to.

    • Set the date. This should reflect the date the payments were deposited to the bank.

    • Add a memo if necessary.

  5. Click Save & Close.

The payments should now show in the bank you selected. You can view this in your Chart of Accounts.

For more information on depositing funds, see Depositing funds - FAQ.

Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.

Disclaimer: Information provided in this article is for informational purposes only and it should not be construed to be legal advice. Information provided in this article may also not constitute the most up-to-date legal or other information. You should not act or refrain from acting on the basis of any information in this article to meet any compliance requirements without seeking independent legal or other professional advice.