Create payments for bills and credits in bulkLast updated on 09/14/2022
The payment process in Payables helps you track payments to remittance vendors. After you reconcile bills, you can create payments for bills and credits in bulk. Use the payment record to reconcile your bank statements and to manage your business’s overall spending.
Note: Consider paying for bills individually if you made a purchase from a vendor that you don’t do business with often. If you have multiple bills from the same vendor, you can add the bills to a statement and pay the outstanding statement balance.
Things to know
If you haven’t already enabled Payables, see Set up Payables.
Create payments for bills and credits in bulk
Go to the navigation bar and click Accounting.
In the side menu, click Payments.
Click the Unpaid tab if it’s not already selected.
Mark the bills and credits you want to pay. Note: Payments can only be created for bills and credits that have the same remittance vendor. Tip: Use the filters to quickly find bills and credits.
Click Create Payment.
The Create Payment Record screen opens.
In step 1, select a payment method:
Pay through ServiceTitan—ServiceTitan processes your payment with the vendor.
Pay through your accounting software—ServiceTitan creates a payment record and updates the payment status of the bill to Paid. Note: Select Mark this payment as Print Check if you want to print a check from your accounting software to make a payment.
In step 2, add details for your payment:
Payment Name—Name of the payment record.
Payment Date—The date of the payment record. Today’s date is automatically entered if you select the Pay through ServiceTitan option. Note: Enter the Payment Date if you used your accounting system to process the payment.
Bank Account—The bank account from which you remit your payment. The payment record journal entry will include a credit entry against this account.
In step 3, add discounts and credits:
Term Disc. to Apply—The discount you want to apply to the bills.
Credit to Apply—The amount of credit from the credit record you want to apply to the payment.
Note: The Suggested Term Discount is calculated from the payment term attached to the bill. Note: Click the bill number in the Document Number column to view its details.
When you’re done, review payment details, and click Create Payment Record.
The payment record is created with status Ready for Approval.
Want to learn more?
See other articles in Payables.
Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.