Create payments for billsLast updated on 09/14/2022
The payment process in Payables helps you track payments to remittance vendors. After you reconcile bills, you can create payments for bills individually or in bulk. Use the payment record to reconcile your bank statements and to manage your business’s overall spending.
Note: Consider paying for bills individually if you made a purchase from a vendor that you don’t do business with often. If you have multiple bills from the same vendor, you can add the bills to a statement and pay the outstanding statement balance.
Things to know
If you haven’t already enabled Payables, see Set up Payables.
Create a payment for a bill
Go to the navigation bar and click Accounting.
In the side panel, click Bills.
Click the Reconciled tab.
Click the bill you want to pay. Tip: Use the filters to quickly find a bill.
The bill record opens.
Click Pay Bill.
The Create Payment Record screen opens.
In step 1, select a payment method:
Pay through ServiceTitan—ServiceTitan processes your payment with the vendor.
Pay through your accounting software—ServiceTitan creates a payment record and updates the payment status of the bill to Paid. Note: Select Mark this payment as Print Check if you want to print a check from your accounting software to make a payment.
In step 2, add details for your payment:
Payment name—Name of the payment record.
Payment Date—The date of the payment record. Today’s date is automatically entered if you select the Pay through ServiceTitan option. Note: Enter the Payment Date if you used your accounting system to process the payment.
Bank Account—The bank account from which you remit your payment. The payment record journal entry will include a credit entry against this account.
In step 3, in the Term Disc. to Apply field, enter the discount you want to apply to the bill. Note: The Suggested Term Discount is calculated from the payment term attached to the bill. Note: Click the bill number in the Document Number column to view its details.
When you’re done, review payment details, and click Create Payment Record.
The payment record is created with status Ready for Approval.
Want to learn more?
See other articles in Payables.
Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.