Jobs with Upcoming Appointments reportLast updated on 03/22/2022
The Jobs with Upcoming Appointments report generates a list of upcoming job appointments. You can set date filters to report on so you can get an accurate view of your team’s upcoming workload.
Things to know
To stay on top of upcoming appointments, schedule this report to be emailed at least daily. Click More Actions next to the report name and select Schedule. For more, see Schedule reports.
Each line in the report represents a job. If a job has multiple appointments, you can drill down to view individual appointment details.
Go to the navigation bar and click Reports.
Click the Jobs with Upcoming Appointments report. Tip: In the search field, enter a few letters from the report title for quick access.
The report opens.
From the Filter by dropdown, select Jobs with Appt Date. This filters for all jobs with at least one appointment scheduled within the date range.
Click the From - To field to select a date range to report on. You can:
Use the calendar to select a specific date range and click Apply.
Use the left menu to select a preset date range:
Today—From 12:00 AM to the current time
Yesterday—Previous day, from 12:00 AM to 11:59 PM
Last 7 Days—Previous seven days, including the current date
Last 14 Days—Previous 14 days, including the current date
Last 30 Days—Previous 30 days, including the current date
Month to Date—From the first of the current month to the current day
Last Month—Entire month before the current month. For example, if the date is February 5, the entire month of January.
Last 90 Days—Previous 90 days, including the current date
This Quarter—Current quarter, including future dates. For example, if the date is April 25, from April 1 - June 30.
Last Quarter—Entire quarter before the current quarter. For example, if the date is April 25, from January 1 - March 31.
Quarter to Date—From the first day of the current quarter to the current day
Year to Date—From January 1 of the current year to the current day
Last 365 Days—Previous 365 days, including the current date
From the Business Unit dropdown, select the job business units (BUs) you want to report on. By default, the report runs for all BUs. You can filter your report by business units or business unit categories:
Click the dropdown to select individual BUs.
To report on BU categories such as trade or division, click Filter , select the BU categories you want to include, and click Filter.
Select Include Adjustment Invoices to include any invoice adjustments in your report results.
When you're done setting your filters, click Run Report.
Read report results
Each line of the Jobs with Upcoming Appointments report represents a job with at least one appointment scheduled within the date filters. The report includes the following columns:
Job #—Job number
Job Type—Job type listed on the job record
Job Campaign—Marketing campaign the job was referred from
Campaign Category—Marketing campaign category the job campaign belongs in
Customer Name—Name of the customer billed on the job
Location Address—Service location on the job
Total Appointments—Count of all active appointments attached to the job
Next Appt Start Date—Date of the next scheduled appointment
Next Appt Start Time—Time of the next appointment
Next Appt Technicians—Technicians assigned to the next appointment
Next Appt Confirmed—Whether the next appointment is confirmed or not
Most Recent Appt Date—Date of the most recent appointment that’s occurred
Most Recent Appt Technicians—Technicians assigned to the most recent appointment
First Appt Date—Date of the first appointment on the job
Last Appt Date—Date of the appointment with the latest start date and time
Appointments to Date—Count of all active appointments within date filters
Customer Phone—Phone number of the customer billed on the job
Customer Email—Email of the customer billed on the job
Location Name—Name of the contact at the service location
Location Phone—Phone number of the contact at the service location
Location Email—Email of the contact at the service location
Assigned Technicians—Names of technicians assigned to the job
Tags—Tags attached to the job
Tip: You can arrange report columns and apply filters for further customization.
Drill down into appointments
After you run your report, you can drill down into appointment details.
Open a job record
In the report results, click a Job # to open the job record in a new tab.
The job record includes all appointments attached to the job.
View appointment details
To view appointment details for a report entry:
In an appointments-related column, click an entry. For example, click the entry for Total Appointments. The column highlights in blue.
In the highlighted entry, click Expand . A drilldown opens with appointment details for that entry, including appointment numbers, relevant dates, and more.
Want to learn more?
Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.