Create a progress invoice based on Application for PaymentLast updated on 09/14/2022
Progress billing allows you to invoice for work and material and collect payment from customers during the course of a project. Invoices for projects are generated using data about work done and material used from project Continuation Sheets and Applications for Payment.
Note: See Bill for retainage based on Application for Payment to learn how to bill for retainage.
Things to know
Progress billing:
Ensures invoices are accurate.
Associates an invoice with an Application for Payment on the Project page for traceability.
Is done at the project level.
Best practices
Confirm with your customer that the contract allows for progress payments based on milestone or percent completion before generating an invoice.
Wait until the Application for Payment is approved before generating an invoice; it’s difficult to reverse an invoice after it has been posted or exported.
Create a progress invoice based on an Application for Payment
The Application for Payment and the Continuation Sheet provide the information needed to create a progress invoice. Because those documents contain information about work done and material used, you will need to complete both documents before you begin progress billing.
To create a progress invoice:
Open the project you want to create a progress invoice for.
Open the Application for Payment:
If you have not already created an Application for Payment, see Complete Application for Payment and Continuation Sheet.
Or:
Select an existing Application # from the Project page.
Review the Continuation Sheet for accuracy.
Click Next on the bottom right of the Continuation Sheet.
Document Preview: Application for Payment opens. You’ll see this heading and the detail shown below.
Note: Columns A through I display on this version of the Continuation Sheet. Retainage columns J and K are excluded.
If the Application for Payment and Continuation Sheet are correct, click Finish and Generate Invoice at the bottom of the Preview page.
Finish and Generate Invoice opens.
Click Finish and Generate Invoice.
Note: Click Save Progress if the Application for Payment has not been approved. Do not generate the invoice until the application is approved.
If you update the Application for Payment and click Finish and Save Invoice a confirmation pop-up opens:
Click Finish and Save Invoice.
The Invoice screen opens.
The invoice date defaults to the date you create the invoice. If you want to change the date, click Update invoice details and enter the new date in the Invoice Date field.
The warning at the top of the invoice lets you know that changes made to the invoice will not update the related Application for Payment. You will need to update the Application for Payment.
The invoice balance should match the payment due on the Application for Payment.
You can also see the invoice and the application number on the Project page.
Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.
Disclaimer: Information provided in this article is for informational purposes only and it should not be construed to be legal advice. Information provided in this article may also not constitute the most up-to-date legal or other information. You should not act or refrain from acting on the basis of any information in this article to meet any compliance requirements without seeking independent legal or other professional advice.