Service Titan Knowledge Base

Add payments to batchesLast updated on 09/14/2022

If you created a batch of transactions to export to an accounting system such as QuickBooks or Intacct, you can add payments to those batches. Payments are ready to be exported as soon as they are in Ready for Approval status, for payments through ServiceTitan, or in Paid status, for payments through your accounting system.

Important: Before you export a payment to your accounting system, we recommend that you wait until the following conditions are met:

  • The payment is drawn from your bank account.

  • The vendor confirmed they received the payment.

  • The bill payment is in a Paid status.

However, from a month-end close perspective, to keep your books up to date, you can export all of your bill payments before they are in Paid status so that you can perform your month-end bank reconciliations and properly identify any outstanding checks, ACH, and credit card payments.

Things to know

If you haven’t already enabled Payables, see Set up Payables.

Add a payment to a batch

  1. Go to the navigation bar and click Accounting.

  2. In the side panel, click Payments.

  3. Click the Ready for Approval tab for payments through ServiceTitan or click the Paid tab for payments through your accounting system.

  4. Click a payment. Tip: Use the filters to quickly find a bill.

    The payment record opens.

  5. Click Add to Batch and select a batch from the dropdown. Note: Only pending batches appear in the dropdown.

    The payment is added to the batch.

Note: A link to the batch number appears in the payment’s details so you can review the payment.

Want to learn more?

See other articles in Payables.

Important note: Some features may not be currently included in your account and additional configuration may be required. Please contact technical support for details.

Disclaimer: Information provided in this article is for informational purposes only and it should not be construed to be legal advice. Information provided in this article may also not constitute the most up-to-date legal or other information. You should not act or refrain from acting on the basis of any information in this article to meet any compliance requirements without seeking independent legal or other professional advice.