---
title: "Technical Guide: Applying Deposit to Invoice in Quickbooks Desktop"
slug: "tech-guide-applying-deposit-to-invoice-in-quickbooks-desktop"
updated: 2026-03-12T00:41:49Z
published: 2026-03-12T00:41:49Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Technical Guide: Applying Deposit to Invoice in Quickbooks Desktop

## Problem

When exporting a deposit from ServiceTitan to QuickBooks Desktop, it appears as a journal entry and is not applied to the customer's account receivable. The deposit needs to be manually applied to the invoice.

## Solution

1. In QuickBooks Desktop, open the invoice that the deposit needs to be applied to.
2. Click **Receive Payments**.
3. Enter the payment amount in the *Amount Received* field.
4. In the *Credits* section, select the deposit that needs to be applied.
5. Click **Save & Close**.

If you need more detailed instructions, you can refer to this [QuickBooks Desktop guide](https://quickbooks.intuit.com/learn-support/en-us/help-article/journal-entries/apply-journal-entry-credit-invoice/L6SrExcv1_US_en_US).

By following these steps, the deposit will be applied to the invoice in QuickBooks Desktop.

If you'd prefer to automate deposits, see [Enable Deposit Workflow](/v1/docs/enable-deposit-workflow). When using this workflow, ServiceTitan exports your deposits as journal entries. Your payments are considered deposits at the time of export if they are not applied to an invoice. When exporting the deposit, ServiceTitan debits undeposited funds and credits the account you select in the drop down. When the deposit gets applied to the invoice, the journal entry debits the selected account and credits accounts receivable.