---
title: "QBD Onboarding Step 4: Map pricebook items to a QuickBooks sub-account"
slug: "qbd-onboarding-step-4-map-pricebook-items-to-qb-sub-account"
updated: 2026-03-27T18:00:14Z
published: 2026-03-27T18:00:14Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# QBD Onboarding Step 4: Map pricebook items to a QuickBooks sub-account

## Overview

All items in your pricebook should [map to a QuickBooks account](/v1/docs/qbd-onboarding-step-3-map-pricebook-items-to-qb-gl-account). In some cases, you can to map to a sub-account in your QuickBooks *Chart of Accounts.* An example of a sub-account in QuickBooks is shown below (HVAC is the sub-account of Sales):

**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/qbd-onboarding-step-4-map-pricebook-items-to-a-quickbooks-sub-account-image-qdpwpd6y.png)**

> [!NOTE]
> **Note:** If you update the account for a Pricebook item after you have already exported that Pricebook item, update it manually in QuickBooks.

For example, you map an AC maintenance service to the *HVAC:Sales* account and you have export invoices with that service. If you update the AC maintenance service in to map to the *HVAC:Maintenance* account, you need to go into the QuickBooks *Item List* (**Lists** > **Item List**), right-click to edit the service item, and update the account field to **HVAC:Maintenance**.

If you are not using sub-accounts in QuickBooks, skip to [setting up payment types for QuickBooks.](/v1/docs/qbd-onboarding-step-5-set-up-payment-types-for-quickbooks)

---

### 

#### Who uses this feature

- Administrators, office employees, managers, accountants, and bookkeepers
- Applies to all business types
- Applies to all trades

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.

## Map a single Pricebook item

1. Go to the navigation bar and click **Pricebook**.
2. In the side menu, select the **Services**, **Equipment**, or **Material**for the item you want to map. The item table opens.
3. Enter the account name in the *General Ledger Account* field using this format: *Parent Account Name:Sub-account Name*. For example, if you map a service to a Sales sub-account called HVAC, enter **Sales:HVAC** in the account field.

> [!NOTE]
> **Note:** Make sure there isn't a space before or after the colon. You also should not include any account numbers, unless you added them to the Account Name field of the account in QuickBooks.

## Map multiple Pricebook items using the Pricebook Excel Template

1. [Export your pricebook](/v1/docs/import-and-export-your-pricebook) (**Settings** > **Import / Export Data**).
2. Open the exported file in a spreadsheet application.
3. Enter the sub-account name in the Account column. Enter the name in this format: *Parent Account Name:Sub-account Name*. For example, if map a service item to a Sales sub-account called *HVAC*, enter **Sales:HVAC** in the account field.
4. When you’re done, save the spreadsheet file and [import it](/v1/docs/import-and-export-your-pricebook) back into (**Settings** > **Import / Export Data**).

![Table displaying item codes, descriptions, and associated accounts for HVAC sales.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/qbd-onboarding-step-4-map-pricebook-items-to-a-quickbooks-sub-account-image-5ykycmqz.png)

## Next step: Set up payment types for QuickBooks

Once you've mapped your pricebook items to QuickBooks GL accounts or sub-accounts, you're now ready to set up payment types for QuickBooks. For more, see [QBD Onboarding Step 5: Set up payment types for QuickBooks](/v1/docs/qbd-onboarding-step-5-set-up-payment-types-for-quickbooks).

## Want to learn more?

- See [QuickBooks Desktop](/v1/docs/quickbooks-desktop)