---
title: "Manage double counting revenue from combining progress billing with Applications for Payment"
slug: "manage-double-rev-from-combining-progress-billing-with-afp"
updated: 2026-03-27T18:19:14Z
published: 2026-03-27T18:19:14Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage double counting revenue from combining progress billing with Applications for Payment

## 

## Overview

Double counting revenue can occur when you progressively bill and add an Application for Payment in the same project.

---

### 

#### Who uses this feature

- Project managers, accountants, administrators, and estimators
- Primarily for Residential Construction and Commercial Construction business types

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.

## Things to know

- [Manage jobs for a project](/v1/docs/manage-and-book-jobs-in-a-project) from the project record:
  - Book jobs directly from the project
  - Duplicate existing jobs to create new jobs
  - Attach existing jobs to a project
  - Move jobs from one project to another

## Example of double counting revenue from combining billing methods

In this example, the project’s first invoice for the rough-in phase contains $30,000 of revenue, made using progress billing.

![Invoice details for Jes Morales, including tasks, equipment, and payment information.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-ts4zf2sz.png)

This adds $30,000 to the project’s financial summary in the *Invoiced* section.

![Financial summary showing invoiced amount of $30,000 for the project.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-kee9swaf.png)

If you start to generate an AFP, the *Work Completed*section appears to show that no billing has taken place in this project, which may lead you to create the AFP. The AFP workflow doesn’t count invoices made outside of the AFP workflow.

![Table showing work completed, scheduled values, and totals for construction tasks.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-d32xgpm6.png)

The next part shows what happens if you also submit Application #1 for the total of the rough-in phase.

![Summary of work completed with financial details for the current period.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-yjdsy4n3.png)

The AFP workflow automates the creation of the invoice, so if you choose to bill for 100% of the rough-in phase, the two labeled/associated items from the sold estimate are brought into the invoice.

![Table displaying project tasks, quantities, unit prices, and total costs for labor and equipment.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-9e7j7xdj.png)

When you return to the project, the rough-in revenue is now doubled because you used both billing methods in the same project.

![Budget vs Actual table showing project financials with highlighted rough in details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-bhdh2scq.png)

## Prevent double counting revenue

The best practice for preventing double revenue when billing is to use either the Application for Payment or progress billing workflow and not both.

To make this decision, consider the requirements of your contract:

- **Application for Payment:** Use this workflow if the contract calls for an AIA-styled document, schedule of values, Continuation Sheet, and/or outlines retainage percentages.
- **Progress billing:** Use this workflow if a schedule of values is not required in the contract.

Avoid using job invoices to bill for project revenue. In construction projects, job invoices capture costs and material consumption, while Applications for Payment or progress billing capture revenue.

> [!NOTE]
> **Note:** The workflow recommendations below are only possible if the invoice hasn’t been exported. If the invoice is posted within a batch, unpost the batch before editing the invoice.

## Application for Payment workflow

If the AFP workflow aligns best with your contract:

1. Go to the [project record](/v1/docs/understand-project-records) and click **Estimates** from the side menu.
2. In the *Invoices*section, click the progress invoice that is *not* associated with your AFP. Invoices connected to AFPs appear in the *App. for Pmt #* column. ![Invoice table displaying pending status, total amount, and navigation options for invoices.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-1cbdy6c2.png)
3. Click **X** next to a task to remove it from the invoice.
4. A confirmation message opens. Click **OK** to remove the task.

When you remove the items from the invoice connected to the project, the invoice and items no longer add to the invoiced amount on the project.

![Budget vs Actual table showing project costs and completion status for Rough In.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-7jyo5r6p.png)

See [Complete Application for Payment and Continuation Sheet](/v1/docs/complete-application-for-payment-and-continuation-sheet) for more information.

## Progress billing workflow

1. Go to the [project record](/v1/docs/understand-project-records) and click **Estimates** from the side menu.
2. In the *Invoices*section, click the **App for Pmt#**on the invoice that you want to remove.
3. Make the changes on the Application for Payment. Updates made to the invoice will *not* update the Application for Payment.
4. The Continuation Sheet opens. Remove the values that were billed in the *This Period*column. To remove cost for an item, click into the **This Period** cell for the item and delete the value. ![GIF of item quantity being changed in the Continuation Sheet](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-ioto93sg.gif)
5. Make sure that the value is now $0.
6. When finished, click **Save**.

When you save your changes on the Continuation**Sheet, your invoice updates automatically and the project now reflects the correct amount of revenue.

![Budget vs Actual table showing project costs and usage percentages for various tasks.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-double-counting-revenue-from-combining-progress-billing-with-applications-for-payment-image-l1vsp5qe.png)

See [Progress billing](/v1/docs/progress-billing-overview-and-setup) for more information.

## Want to learn more?

- See [Manage projects](/v1/docs/manage-projects)
- See [Understand project records](/v1/docs/understand-project-records)
- See [Generate actuals](/v1/docs/generate-actuals)