---
title: "Deposit funds into your QuickBooks bank accounts"
slug: "deposit-funds-into-your-quickbooks-bank-accounts"
updated: 2026-05-27T17:17:40Z
published: 2026-05-27T17:17:40Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Deposit funds into your QuickBooks bank accounts

## Overview

When you reconcile payments, You will want to transfer funds to the correct bank in QuickBooks. This will help you accurately track your company’s finances.

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#### Who uses this feature

- Administrators, office employees, managers, accountants, and bookkeepers
- Applies to all business types
- Applies to all trades

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.

## Things to know

- Payments export to QuickBooks:
  - By default, debit *Undeposited Funds* and credit *Accounts Receivable*.
  - If you are exporting as a journal entry, debit the account you specified and credit *Accounts Receivable*.
- Move payments in QuickBooks:
  - Once the funds appear on your bank statement.
  - Once you have deposited the cash at the bank, the customer’s check has cleared, you have received the merchant’s funds for a credit payment, etc., this is when you should move these payments to the appropriate bank in QuickBooks.

## Receive payments in QuickBooks

1. In the top menu, click **Banking**> **Make Deposits**. A window will open showing all undeposited payments received from ServiceTitan.
2. Select which payments you would like to transfer to your bank account.
3. Click **OK**.
4. A new window will now open with the payments you selected. At the top of the window you can:
  1. Select which bank to deposit these payments to.
  2. Set the date. This should reflect the date the payments were deposited to the bank.
  3. Add a memo if necessary.
5. Click **Save & Close**.

The payments should now show in the bank you selected. You can view this in your *Chart of Accounts*.

## 

## FAQ

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#### What if I need to un-deposit a fund from my bank?

If you would like to un-deposit funds from your bank:

1. Navigate to the deposit transaction in the relevant bank (in your *Chart of Accounts*).
2. Click into the transaction.
3. A new window will open. This window will list all of the payments you deposited during that transaction.
4. Right-click on one of the payments and press **Delete Deposit**. Please note that all the payments in that deposit will be un-deposited from the bank, not just the one you pressed **Delete Deposit** on.

> [!NOTE]
> **Note:** When you delete the deposit you will see a credit to the bank and a debit to *Undeposited Funds*.

## Want to learn more?

- See [QuickBooks Desktop](/v1/docs/quickbooks-desktop)
- See [QuickBooks Online](/v1/docs/quickbooks-online)