--- title: "Create project labels" slug: "create-project-labels" tags: ["Area - Jobs, Appts, Projects", "Focus - Construction", "Role - Accountant", "Role - Admin", "Type - Commercial", "Type - Residential"] updated: 2026-07-11T17:00:21Z published: 2026-07-11T17:00:21Z canonical: "help.servicetitan.com/create-project-labels" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Create project labels ## Overview Create project labels to attach to expense items to get a visual representation of your expense spending. You can color code your labels and assign labels to categories to help organize your *Budget vs Actual* tables. --- ### #### Who uses this feature - Accountants and managers - Applies to all business types - Applies to all trades #### Feature configuration - This feature is currently in Closed beta and available for specific accounts. To update your account, please contact [Technical Support](https://go.servicetitan.com/#/ask). ## Things to know - After you create labels, you can [assign default labels for pricebook items, job types, and Technician Profiles](/v1/docs/assign-default-project-labels-to-expense-items). The labels are used to organize actuals in the *Expense Details* table. - Labels can be nested under each other to form a hierarchy of labels. - The *Budget vs Actual* (BvA) table totals expenses for the highest level labels in a single line item. - You can drill down to the lower levels of detail in the *Expense Detail* table. ## Create project labels Create labels for: - Each phase of your project workflow. This allows you to view expenses for each project milestone. - Each labor type you use. You can assign labor types to a single *Labor* category. - Service, equipment, and material items. You can categorize them by item type. - If you have pricebook service items for labor, discounts, and fees, create labels for each of those items. - If you have a multi-trade business, create a separate label for each trade to track expenses separately. > [!NOTE] > **Note:** The *Project Settings* screen has commonly used project labels available including labels for materials, equipment, labor, discounts, and fees. You can use these labels, deactivate them, or edit them as needed. To create a label: 1. Go to the navigation bar and click **Settings ![A simple icon representing a settings gear. ](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png).** 2. In the side panel, click **Operations** > **Project Settings**. *Create Project Labels* opens. 3. Click **Add Label**. ![List of project labels with options to add new labels and manage existing ones.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-project-labels-image-28hkk3nv.png) 4. Enter a label name in the **Project Label** field. ![Project label for debris clean up task with an interactive cursor pointer.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-project-labels-image-ym4ziy4a.png) > [!NOTE] > **Note:** Labels are assigned by default to items in these Pricebook categories: materials, equipment, services, labor, discounts, and fees. See [Assign default project labels to expense items for more information](/v1/docs/assign-default-project-labels-to-expense-items). 5. Select a color for each new label. > [!TIP] > **Tip:** Color code labels by expense or project phase to help spot errors in the *Expense Details* table. > [!NOTE] > **Note:** Color codes are not used in the *BvA* table. 6. Click the **Color** icon to assign a color to the label and click **Apply**. ![Preview of label options for debris cleanup with color selection and action buttons.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-project-labels-image-5615u0g5.png) 7. Use your cursor to drag and drop labels in the order you want them. The *Order* column defines the order in which labels display in the *BvA* and *Expense Details* tables. ![A gif showing a label being click, hold, and dragged up.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-project-labels-image-izz3pb45.gif) 8. When you're done, click **Save**. ## Want to learn more? - See [Project Job Costing report template](/v1/docs/project-job-costing-report-template) - See [Use project labels](/v1/docs/use-project-labels) A pre-release which is limited to certain users. Users must be selected to use the product and be approved before they have access. [Learn more →](https://help.servicetitan.com/docs/procure-to-pay-p2p-glossary) · [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) The user record for a field technician in ServiceTitan, containing schedule, skills, pay rates, certifications, and performance history. **What it does:** Centralizes all information needed to schedule, pay, and evaluate a technician from a single record. **Also called:** Tech profile, Field user record **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) The calculation of actual costs (labor, materials, overhead) against revenue for each job to determine true profitability. **What it does:** Shows which job types, technicians, or BUs are truly profitable after accounting for all costs, not just top-line revenue. **Also called:** Job profitability, Cost tracking **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)