---
title: "Add payments to batches"
slug: "add-payments-to-batches"
updated: 2026-10-15T02:00:09Z
published: 2026-10-15T02:00:09Z
canonical: "help.servicetitan.com/add-payments-to-batches"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add payments to batches

## 

## Overview

If you [created a Batch of transactions](/v1/docs/batch-post-and-export-transactions) to export to an accounting system such as QuickBooks or Intacct, you can add payments to those batches. Payments are ready to be exported as soon as they are in *Ready for Approval* status, for payments through ServiceTitan, or in *Paid* status, for payments through your accounting system.

> [!WARNING]
> **Caution**
> 
> Before you export a payment to your accounting system, we recommend that you wait until the following conditions are met:
> 
> - The payment is drawn from your bank account.
> - The vendor confirmed they received the payment.
> - The bill payment is in a *Paid* status.
> 
> However, from a month-end close perspective, to keep your books up to date, you can export all of your bill payments before they are in *Paid* status so that you can perform your month-end bank reconciliations and properly identify any outstanding checks, ACH, and credit card payments.

---

### 

#### Who uses this feature

- Administrators, office employees, managers, accountants, and bookkeepers
- Applies to all business types
- Applies to all trades

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.
- The *Purchasing Module* is required to use this feature.
- Permission is required to use this feature. Please contact the account administrator on your team.

## Things to know

- If you haven’t already enabled *Payables*, see [Set up Accounts Payable](/v1/docs/set-up-accounts-payable).

## Add a payment to a batch

1. Go to the navigation bar and click **Accounting**.
2. In the side panel, click **Payments**.
3. Click the **Ready for Approval** tab for payments through ServiceTitan or click the **Paid** tab for payments through your accounting system.
4. Click a payment.

> [!TIP]
> **Tip:** Use the filters to quickly find a bill.

![Payments section showing February deliveries ready for approval with a selection checkbox.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-973yrff8.png?sv=2026-02-06&spr=https&st=2026-10-16T12%3A21%3A54Z&se=2026-10-16T13%3A21%3A54Z&sr=c&sp=r&sig=7nVeiQJSq69xLquCdsB07ajbcqpLj4u4Pq84y1rriJc%3D)
5. On the payment record that opens, click **Add to Batch** and select a batch from the dropdown.

> [!NOTE]
> **Note:** Only pending batches appear in the dropdown.

![A cursor clicking the 'Add to batch' button in a user interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-mrnmv7qy.png?sv=2026-02-06&spr=https&st=2026-10-16T12%3A21%3A54Z&se=2026-10-16T13%3A21%3A54Z&sr=c&sp=r&sig=7nVeiQJSq69xLquCdsB07ajbcqpLj4u4Pq84y1rriJc%3D)

The payment is added to the batch.

> [!NOTE]
> **Note:** A link to the batch number appears in the payment’s details so you can review the payment.

![Payment details showing total amount, status, and batch number ready for approval.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-efri8wip.png?sv=2026-02-06&spr=https&st=2026-10-16T12%3A21%3A54Z&se=2026-10-16T13%3A21%3A54Z&sr=c&sp=r&sig=7nVeiQJSq69xLquCdsB07ajbcqpLj4u4Pq84y1rriJc%3D)

## 

## FAQ

---

### 

#### Will the unpaid tab disappear after we activate payables and batch > export the payment?

It will stay unpaid until it is paid.

## Want to learn more?

- Visit the ServiceTitan Academy to enroll in [Accounts Payable in ServiceTitan](https://servicetitan.docebosaas.com/learn/courses/295/accounts-payable-in-servicetitan)
- See [Accounts Payable](/v1/docs/accounts-payable-home)

A batch, or invoice batch, is a set of invoices that have been audited and are ready to post. You will use the Invoice screen in ServiceTitan to create invoice batches. On the Invoice screen, you'll have access to unbatched and batched invoices.

[Learn more →](https://help.servicetitan.com/docs/servicetitan-glossary) · [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)