---
title: "Add payments to batches"
slug: "add-payments-to-batches"
updated: 2026-06-12T13:31:01Z
published: 2026-06-12T13:31:01Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add payments to batches

## 

## Overview

If you [created a batch of transactions](/v1/docs/batch-post-and-export-transactions) to export to an accounting system such as QuickBooks or Intacct, you can add payments to those batches. Payments are ready to be exported as soon as they are in *Ready for Approval* status, for payments through ServiceTitan, or in *Paid* status, for payments through your accounting system.

> [!WARNING]
> **Caution**
> 
> Before you export a payment to your accounting system, we recommend that you wait until the following conditions are met:
> 
> - The payment is drawn from your bank account.
> - The vendor confirmed they received the payment.
> - The bill payment is in a *Paid*status.
> 
> However, from a month-end close perspective, to keep your books up to date, you can export all of your bill payments before they are in *Paid* status so that you can perform your month-end bank reconciliations and properly identify any outstanding checks, ACH, and credit card payments.

---

### 

#### Who uses this feature

- Administrators, office employees, managers, accountants, and bookkeepers
- Applies to all business types
- Applies to all trades

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.
- The *Purchasing Module* is required to use this feature.
- Permission is required to use this feature. Please contact the account administrator on your team.

## Things to know

- If you haven’t already enabled *Payables*, see [Set up Accounts Payable](/v1/docs/set-up-accounts-payable).

## Add a payment to a batch

1. Go to the navigation bar and click **Accounting**.
2. In the side panel, click **Payments**.
3. Click the **Ready for Approval**tab for payments through ServiceTitan or click the **Paid** tab for payments through your accounting system.
4. Click a payment.

> [!TIP]
> **Tip:** Use the filters to quickly find a bill.

![Payments section showing February deliveries ready for approval with a selection checkbox.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-973yrff8.png)
5. On the payment record that opens, click **Add to Batch** and select a batch from the dropdown.

> [!NOTE]
> **Note:** Only pending batches appear in the dropdown.

![A cursor clicking the 'Add to batch' button in a user interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-mrnmv7qy.png)

The payment is added to the batch.

> [!NOTE]
> **Note:** A link to the batch number appears in the payment’s details so you can review the payment.

![Payment details showing total amount, status, and batch number ready for approval.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-payments-to-batches-image-efri8wip.png)

## 

## FAQ

---

### 

#### Will the unpaid tab disappear after we activate payables and batch > export the payment?

It will stay unpaid until it is paid.

## Want to learn more?

- See [Set up Accounts Payable](/v1/docs/set-up-accounts-payable)