---
title: "What is the proper way to set up time off for an office employee in ServiceTitan so that it can be tracked and others can be reminded of the time off?"
slug: "what-is-the-proper-way-to-set-up-time-off-for-an-office-employee"
updated: 2026-10-15T01:05:26Z
published: 2026-10-15T01:05:26Z
canonical: "help.servicetitan.com/what-is-the-proper-way-to-set-up-time-off-for-an-office-employee"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# What is the proper way to set up time off for an office employee in ServiceTitan so that it can be tracked and others can be reminded of the time off?

## Problem

You need to know how to mark time off for an office employee. You want to track it and remind others.

## Solution

This process allows you to both track the time off in the employee's timesheet and create a task to remind others of the time off.

### Setting Up Time Off in the Timesheet

1. Click on your profile icon and then click **Payroll**.
2. Select the employee you want to edit time off for.
3. Click **View Actions** on the right side.
4. Choose **Edit Timesheet**.
5. On the new page, pick the specific date.
6. Add a timesheet code for the time off.
7. Enter the proper start and end time.

### Creating a Reminder for Time Off

1. Click on your profile icon and select **Task Management**.
2. On the right side, click **Add Task**.
3. Set up the task details as needed to remind others of the time off.
4. In the *Task Type* field, create a new task called **PTO Reminder**. ![Task management interface showing PTO reminder and related details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/what-is-the-proper-way-to-set-up-time-off-for-an-office-employee-in-servicetitan-so-that-it-can-be-tracked-and-others-can-be-reminded-of-the-time-off-image-9gygh9ft.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A40%3A32Z&se=2026-10-31T03%3A40%3A32Z&sr=c&sp=r&sig=%2Bh%2FIA7gjglN0JJ5OZlgAlt%2FLJG9fgSD7bcZC3X6Brx4%3D)
5. At the bottom, click **Add a Subtask**.
6. Fill out the details of the subtask, and assign it to the employee who need a reminder. You may have to create multiple subtasks if more than one employee needs a reminder. ![Form for adding a subtask with fields for name, assignment, and due date.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/what-is-the-proper-way-to-set-up-time-off-for-an-office-employee-in-servicetitan-so-that-it-can-be-tracked-and-others-can-be-reminded-of-the-time-off-image-2ja72gat.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A40%3A32Z&se=2026-10-31T03%3A40%3A32Z&sr=c&sp=r&sig=%2Bh%2FIA7gjglN0JJ5OZlgAlt%2FLJG9fgSD7bcZC3X6Brx4%3D)
7. When you're finished, click **Add Subtask**.
8. On the *Add Task* screen, when you're finished, click **Add task**.