---
title: "Use the GPS Timekeeping Integration"
slug: "use-the-gps-timekeeping-integration"
updated: 2026-10-15T01:04:56Z
published: 2026-10-15T01:04:56Z
canonical: "help.servicetitan.com/use-the-gps-timekeeping-integration"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Use the GPS Timekeeping Integration

## Overview

The GPS Timekeeping Integration lets you integrate your payroll timesheets to your fleet management system. This allows you to quickly review timesheet discrepancies and approve or reject timesheet edit recommendations based on the available GPS data.

---

### 

#### Who uses this feature

- Administrators
- Applies to all business types

#### Feature configuration

- This feature is only available with [Fleet Pro](/construction/docs/fleet-pro-home).
  - To get started with Fleet Pro, request a demo by clicking **Get Started** on our [Pro Products page](https://www.servicetitan.com/features/pro), or reach out to your Customer Success Manager (CSM) or Pro Account Manager.
- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.

## Things to know

- An introduction to the GPS Timekeeping Integration feature appears the first time you access the Timesheets screen. You can exit the introduction at any time. ![GPS timekeeping integration shows location discrepancies in employee timesheets for accuracy.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-32bhrj3f.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
- You can change the amount of time that is allowed to pass before a discrepancy is flagged. For more, see [Set up GPS Timekeeping Integration](/construction/docs/set-up-gps-timekeeping-integration).
- If there are multiple discrepancies in a timesheet, you can resolve them all at the same time when reviewing the discrepancies.
- We automatically select suggested changes to resolve the discrepancies. You can quickly review and accept all changes by clicking **Save**. This helps to reduce the number of clicks it takes to resolve discrepancies.
- The *Map View* is available for each day.
- You can see the total mileage for each travel activity directly in the timesheet.

## Resolve discrepancies from the payroll dashboard

1. Click your **Profile** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-account-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D), then click **Payroll**. ![Menu options including Payroll, Time Clock, and Task Management for user navigation.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-s6vg2xdu.jpg?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)The *Payroll Dashboard* opens for the employees you manage.
2. When timesheet discrepancies are found in a payroll, a banner displays alerting you to the discrepancies. Click **View Discrepancies** to review. ![Payroll dashboard showing timesheet discrepancies and options to view or remind later.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-m1qydglm.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

> [!NOTE]
> **Note:** If you don’t want to review the discrepancies at this time, click **Remind Me Later**. The banner disappears until the next time you access the Payroll Dashboard, but the discrepancy icon![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon_warning.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)shows next to each entry with a discrepancy.
3. The *Edit Timesheets* screen opens and automatically filters for dates with open GPS discrepancies during the selected payroll period. Click **Expand**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-keyboard-arrow-down.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)next to a timesheet entry to review. ![Timesheet showing total hours, overtime, and entries for Adam on specific dates.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-pjmjq0fm.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
4. The *Timesheet Entries* section expands. Entries with discrepancies are displayed with a **Warning**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon_warning.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D). Hover over the warning to see the discrepancy. ![Location discrepancy alert showing timesheet and GPS details for driving hours.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-cfbsuct2.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
5. Click **Resolve Discrepancy** to make changes to the timesheet. ![Location discrepancy alert showing timesheet and GPS details for resolution.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-pc4gkknj.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

> [!NOTE]
> **Note:** Click **Dismiss** to ignore the discrepancy. This removes the discrepancy warning notification from the timesheet.
6. On the *Resolve Discrepancy* screen that opens, review the suggested changes and do one of the following:
  1. Accept the suggested change by clicking **Save**. ![Suggested changes for job #2514867, including time updates and customer details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-o322b8uv.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
  2. Edit the suggested change by clicking **Edit** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-edit.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) and entering a new time. ![Suggested changes for job, including time updates and customer details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-w38r9eyd.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
  3. If you edit the suggested entry and cause any gaps between entries, the gap is automatically categorized as idle time unless a new entry is created to fill that gap. To create a new entry:
    1. Click **Add Entry**. ![Timesheet entry update for job, including meal and idle time details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-xf9mbmjt.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
    2. Select an activity from the **Activity** dropdown menu, then enter details for that activity. ![Current timesheet showing activity details, suggested changes, and time entries for a job.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-da6rw6gw.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
7. When finished, click **Save**.

## Resolve discrepancies from a job

When viewing Timesheets from a job, timesheet entries with discrepancies are displayed with a **Warning** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon_warning.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) . Hover over the warning to see the discrepancy.

![Notification of timesheet discrepancies between two technicians with detailed time records.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-y7iphqoj.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

Click **View Discrepancies** to open the *Edit Timesheet* screen to resolve the discrepancies.

## Edit mileage in Timesheets

> [!NOTE]
> **Note:** GPS mileage tracking is only available with [Flexible Timekeeping](/construction/docs/flexible-timekeeping-home).

If you have [Enable GPS Mileage Tracking and its appropriate permission enabled](/construction/docs/set-up-gps-timekeeping-integration), you can edit mileage on timesheets.

> [!NOTE]
> **Note:** You can do this from either the Timesheet List or Card view.

1. Go to the **Timesheet** you want to add or update mileage on.
2. Click **Edit** on the Timesheet entry you want to update.
3. Update the mileage under the *Driving Activity*.
4. When you’re done, click **Save** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-checkbox-blue.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) . ![Timesheet entry showing total hours, overtime, and driving activity details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-26rgytjl.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

## Filter the Edit Timesheets screen

You can use filters on the *Edit Timesheets* screen to narrow down the types of timesheet entries shown.

![Filter options for GPS discrepancies with selected technician names and payroll period.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-5l5dckbr.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

- **Show dates with open GPS discrepancy:** Shows timesheet entries with discrepancies that haven’t been resolved.

> [!NOTE]
> **Note:** This filter is selected by default.
- **Show resolved GPS discrepancy:** Shows timesheet entries with discrepancies that have been resolved.
- **Show dismissed GPS discrepancy:** Shows timesheet entries with discrepancies that have been dismissed.
  - Dismissed discrepancies are greyed out. Hover over the ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-check-circle.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) icon next to the timesheet entry to view the discrepancy details, including who dismissed the discrepancy. ![Summary of location discrepancy showing timesheet and GPS details for driving.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-nrcptyqo.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
  - Click **Restore** to reopen the discrepancy. ![Summary of location discrepancy affecting timesheet and GPS data for driving hours.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-esega99w.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

## Use Map View to review technician activity

You can use the *Map View* to help visualize the technician’s day by clicking **Map View** on the *Edit Timesheets* screen.

![Timesheet entry, showing overtime and GPS discrepancy notifications.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-hrwat4ro.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

The *Map View* tab opens, showing the technician’s route for the day.

![Map view displaying geofences and location with highlighted areas.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-vhf6vn7j.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

On the *Map View*, you can:

- Use the toggles to turn the *Routes* and *Breadcrumb* trail on or off. ![User toggles the Routes option in a map view interface for geofencing.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-s85r9b6i.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)

> [!NOTE]
> **Note:** Routes are turned on by default. The Breadcrumb Trail shows all activity for the truck in a side panel next to the map.

![Tracking details for John's truck, including ignition status and GPS location updates.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-fwik50o3.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
- See your technician’s activity.
  - A *Timesheet entry* is marked with ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-map-gps-timesheet.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) .
  - A *GPS stop* is marked with ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-map-gps-stop.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) .
- View, resolve, or dismiss any timesheet discrepancies.
  - Hover over the **Discrepancy** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-map-warning.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) to view the discrepancy details. ![Summary of location discrepancy with timesheet and GPS details for review.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-the-gps-timekeeping-integration-image-w9zd3la6.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D)
  - Click **Resolve Discrepancy** to resolve the discrepancy.
- View any Geofences ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-location-on.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A36%3A11Z&se=2026-10-31T02%3A36%3A11Z&sr=c&sp=r&sig=ugrSmLN0aKpcq5gNBiloKrezvVKG2YXWUzoEzCifgUk%3D) along the technician’s route. For more, see [Geofences overview](/construction/docs/geofences-overview).

ServiceTitan's fleet management add-on providing GPS tracking, driver behavior monitoring, AI cameras, and vehicle maintenance alerts.

**What it does:** Gives operations managers real-time visibility into every vehicle, reducing fuel costs, improving safety, and lowering insurance premiums.

**Also called:** GPS fleet tracking, Telematics

**Tags:** Fleet Pro

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)