--- title: "Use Other Direct Costs in pricebook" slug: "use-other-direct-costs-in-pricebook" updated: 2026-10-15T01:14:44Z published: 2026-10-15T01:14:44Z canonical: "help.servicetitan.com/use-other-direct-costs-in-pricebook" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Use Other Direct Costs in pricebook ## Overview Use the *Other Direct Costs* feature in Pricebook to categorize non-material costs like rentals, permits, subcontractors, and other direct costs. This improves Job Costing by providing greater visibility and more accurate estimates and invoices. [Other Direct Costs - ST-72 Video](https://fast.wistia.net/embed/iframe/7q4t6axig0?web_component=true&seo=true&videoFoam=false) --- ### #### Who uses this feature - Office employees and technicians - Primarily for Commercial Service and Commercial Construction business types - Applies to all trades #### Feature configuration - This feature is currently in Early Access and available for specific accounts. To update your account, please contact [Technical Support](http://go.servicetitan.com/ask) for details. ## Benefits - **Improved accuracy and transparency:** Separate other direct costs to ensure clearer financial reporting and more accurate job costing. - **Enhanced operational efficiency:** Easily add these costs to estimates and invoices, reducing manual adjustments and streamlining operations to save time for technicians and office employees. - **Better financial control:** Distinct tracking of other direct costs allows businesses to monitor expenses closely, improving budget management, cost control, and informed financial decision-making. - **Compliance and audit:** Proper expense categorization simplifies tax preparation, ensures compliance with accounting standards, and reduces audit and review errors. ## Add other direct costs 1. Go to the navigation bar and click **Pricebook** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-pricebook-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) . 2. In the side menu, click **Other Direct Costs.** The *Other Direct Costs* screen opens. 3. Click **+ Add Other Direct Cost**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-other-direct-costs-in-pricebook-image-lks9ko9f.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) 4. On the *Add an Other Direct Cost* screen that opens, add the relevant other direct cost details in the Details and Commission tabs as needed. ## Add other direct cost details > [!NOTE] > **Note:** The other direct cost is activated in your pricebook by default. To deactivate the other direct cost, turn off the **Active** toggle.![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-other-direct-costs-in-pricebook-image-6y0cuib0.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) - **Code:** Other direct cost or part code. > [!NOTE] > **Note:** Use a unique code for each item in your pricebook. - **Name:** Name of the other direct cost as it appears on customer estimates and invoices. > [!NOTE] > **Note:** Do not use a colon (:) in the name. - **Description:** Description of the other direct cost item as it appears on customer estimates and invoices. Use the style toolbar to format text. - **Price:** Standard price of the other direct cost item. - **Member Price:** Price that members are charged when this other direct cost item is sold. If this field is $0.00, the standard price applies. If a customer's Membership includes discounts, the customer is charged either the discounted price or the member price, whichever is lower. - **Add On Price:** Price charged if the other direct cost item is sold as an add-on. If this field is $0.00, the standard price applies. > [!NOTE] > **Note:** When adding this other direct cost to an Invoice or Estimate, be sure to indicate that it’s an add-on to apply the add-on price. - **Member Add On Price:** Price that members are charged when this other direct cost item is sold as an add-on. If this field is $0.00, the standard add-on price applies. - **Exclude Estimated Cost from Invoice:** Select to prevent this item's cost from carrying over from an estimate to the invoice when the estimate is sold. When selected, only the item's price carries to the invoice; the cost is set to zero. Use this option for items whose costs are captured through a separate process (such as a Requisition or Purchase Order), to avoid double costing in job costing and BvA reports. > [!NOTE] > **Note:** This checkbox is turned off by default. When turned off, the item's cost carries to the invoice as usual. - **Cost Type:** The cost type of the other direct cost. - **Hours:** Sold/billable hours for this item. - **Income Account:** General ledger account name that this other direct cost item is tied to. For more, see [Set up general ledger accounts](/construction/docs/set-up-general-ledger-accounts). - **Expense Account:** This other direct cost item is tied to the cost of sale account. > [!NOTE] > **Note:** Use the account name, not the account code or account number. - **Business Unit:** The business unit is tied to the other direct cost. - **Categories:** Categories this other direct cost item is grouped under in your pricebook. - **Unit of Measure:** Unit of measure for the other direct cost. - **Taxable:** Select if the item is taxable. - **Deduct as job cost:** Select to deduct the cost of this other direct cost item from the technician’s base commission. - **Automatically replenish this item as it is used on invoices:** Select if this item is automatically replenished as used on invoices. - **Images/Videos and Assets:** Upload image, PDF, and MP4 files, such as product brochures, warranty certificates, dimensional drawings, and instructional videos that may help your technicians when presenting estimates. For more, see [Add images, PDFs, and video to your pricebook](/construction/docs/add-images-pdfs-and-video-to-your-pricebook)**.** > [!NOTE] > **Note**: If you don’t have a unique image, you can set a default image to display for all items without an image within a specific category or subcategory. - **Videos:** Upload YouTube videos to your pricebook, which are viewable in ServiceTitan Mobile. - **Conversion Tags:** Select tags if you want to track the sale of this specific item in your reporting. For more, see [Create conversion opportunity tags](/construction/docs/create-conversion-opportunity-tags). - **Vendor section**: Click **Show/Hide Inactive Vendors** to see a list of replenishment vendors that have been set up in Vendor Settings. You can add any vendors that you typically source this other direct cost from. You can have multiple active vendors for the same direct cost but only one primary vendor. Enter each active vendor’s specific part number and cost. For more, see [Set up vendor list and primary vendor for pricebook items](/construction/docs/set-up-vendor-list-and-primary-vendor-for-pricebook-items-4). ## Add other direct cost commission information If your account is configured to use this feature, you can set bonuses and commissions to be paid to technicians who work on jobs that include this other direct cost . Bonuses and commissions are prorated depending on the technician split. For more, see [Enter technician commission, job splits, and spiffs for a job or project](/construction/docs/enter-technician-commission-job-splits-and-spiffs-for-a-job-or-project). ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/use-other-direct-costs-in-pricebook-image-4ryklqk5.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) On the Other Direct Cost *Commission* tab, enter bonus and commission details as needed. - **$ Bonus:** Flat rate spiff/bonus paid out to technicians on the job invoice. > [!NOTE] > **Note:** When you run the Payroll (Detail) Report, this amount appears in the Bonus section. - **% Bonus:** Percentage of the item price paid to technicians on the job invoice. > [!NOTE] > **Note:** When you run the Payroll (Detail) Report, this percentage appears in the **Bonus** section. - **Pays Commission:** When selected, the system pays a commission to the technician's on-the-job invoice based on the commission rate set in the technician’s payroll settings in **Settings** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) **> People >Technicians**. See [Enter technician commission, job splits, and spiffs for a job or project](/construction/docs/enter-technician-commission-job-splits-and-spiffs-for-a-job-or-project). - **Pay tech-specific bonus:** Bonus paid to the technicians on the job invoice based on the default adjustment rate set in the technician’s payroll settings in **Settings** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A27Z&se=2026-10-31T02%3A43%3A27Z&sr=c&sp=r&sig=VL%2BCwiqGonayWk%2FKuLGe43rXrilu8FIy14UV6jD2Lpc%3D) **> People > Technicians**. ## Add inventory settings If your account is configured to use this feature, see [Identify and serialize inventory](/construction/docs/identify-and-serialize-inventory). ServiceTitan's product and service catalog where all items, tasks, materials, and pricing are defined and maintained. **What it does:** Ensures pricing consistency across all technicians and CSRs and enables fast, accurate estimate and invoice generation. **Also called:** Price list, Service catalog **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) The calculation of actual costs (labor, materials, overhead) against revenue for each job to determine true profitability. **What it does:** Shows which job types, technicians, or BUs are truly profitable after accounting for all costs, not just top-line revenue. **Also called:** Job profitability, Cost tracking **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) A recurring service contract sold to customers that provides scheduled maintenance visits and priority service at a set monthly or annual price. **What it does:** Creates predictable recurring revenue, improves retention, and gives a steady base of scheduled work for the dispatch board. **Where to find it:** Follow Up › Recurring Service Events. **Also called:** Maintenance plan, Service contract **Tags:** Core [Learn more →](https://help.servicetitan.com/docs/grow-recurring-revenue-with-memberships-1) · [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) The finalized billing document sent to a customer after work is completed, generated from job records in ServiceTitan. **What it does:** Records all work performed and charges for accurate payment collection, financial reporting, and accounting integration. **Also called:** Bill, Work order invoice **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview) A formal price quote presented to a customer before work begins, created from Pricebook items in ServiceTitan. **What it does:** Gives customers a transparent breakdown of costs and enables the business to track conversion from estimate to sold job. **Also called:** Quote, Proposal **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)