--- title: "Total Payroll Productivity report" slug: "total-payroll-productivity-report" updated: 2026-10-15T01:22:01Z published: 2026-10-15T01:22:01Z canonical: "help.servicetitan.com/total-payroll-productivity-report" excludeFromSearch: true excludeFromExternalSearch: true --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Total Payroll Productivity report ## Overview The *Total Payroll Productivity Report* helps you identify the same thing over a larger time period, such as weekly, monthly, quarterly, yearly, year over year, and more. --- ### #### Who uses this feature - Administrators, accountants, payroll managers, and office managers - Applies to all business types #### Feature configuration - Account configuration is required to use this feature. Please contact Technical Support for details. ## Create the Total Payroll Productivity report 1. Go to the navigation bar and click **Reports**. 2. On the *Reports* screen that opens, click **Create Report**. 3. In the *Choose report type* section, select **All**. 4. In the *Select a report template* section, select **Total Payroll Productivity Report**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-tl8osg0m.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) 5. In the *Columns to be displayed in the report* section, leave all columns selected. Then, click **Next**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-rpuaye95.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) 6. On the following screen, enter the report details: 1. Enter **Total Payroll Productivity Report** for the report name 2. Select **Operations** from the Category dropdown menu. 3. Enter an optional description. This provides a short description of the report in case you have multiple reports with similar names. 4. Keep the checkbox selected next to *Share this report for view/edit with all other users whose permissions allow them to view/edit this type of report.* 7. When finished, click **Save**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-3e83mwxz.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) Run the report 1. Go to the navigation bar and click **Reports**. 2. In the Search field, enter **Total Payroll Productivity Report**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-kaqebgyw.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) 3. Click on the report card to open it. 4. On the *Total Payroll Productivity Report* screen that opens, set the following filters: - **From - To:** Select a date range to report on. You can: - Use the calendar to select a specific date range and then click **Apply**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/date-picker.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) - Use the left menu to select a preset date range: - **Today:** From 12:00 AM to the current time. - **Yesterday:** Previous day, from 12:00 AM to 11:59 PM. - **This Week:** From Monday through Sunday of the current week. - **Week to Date:** From Monday through the current date of the current week. - **Last 7 Days:** Previous seven days, including today. - **Last 14 Days:** Previous 14 days, including today. - **Last 30 Days:** Previous 30 days, including today. - **Month to Date:** From the first of the current month to the current day. - **Last Month:** Entire month before the current month. For example, if the date is February 5, the entire month of January. - **Last 90 Days:** Previous 90 days, including today. - **This Quarter:** Current quarter, including future dates. For example, if the date is April 25, from April 1 - June 30. - **Last Quarter:** Entire quarter before the current quarter. For example, if the date is April 25, from January 1 - March 31. - **Quarter to Date:** From the first day of the current quarter to the current day. - **Year to Date:** From January 1 of the current year to the current day. - **Last 365 Days:** Previous 365 days, including today. - **Last Year:** From January 1 of the previous year to December 31. - **Filter for only:** Select if you want to filter for only employees, technicians, or all. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-35jz49up.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) - **Technicians:** Select the technicians you want to view on the report. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-k2bpxgb3.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) - **Employees:** Select the employees you want to view on the report. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-rkmyc9yr.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) 5. When you’re finished setting filters, click **Run Report**. ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/total-payroll-productivity-report-image-ta0kf7nj.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A45%3A25Z&se=2026-10-31T04%3A45%3A25Z&sr=c&sp=r&sig=H9g9HNxhaj5FdnByAixNp7VlhI4100sxdPylt18KUOQ%3D) Understand report KPIs | **KPI** | **Description** | **Calculation** | **Example** | | --- | --- | --- | --- | | Payroll Productivity | Totals for the following: - Office Payroll (office employees) - Field Payroll (technicians) - Company Payroll (office employees and technicians combined) | N/A | N/A | | Total Payroll | Total gross pay earned in the selected date range. Field Payroll: The sum of all technician’s gross pay. Office Payroll: The sum of all office employees gross pay. Company Payroll: The sum of all technicians and office employees gross pay. | [sum of all gross pay] | The report filters for only two technicians, Technician A and Technician B. During the selected timeframe, Technician A received a gross pay of $12,000 and Technician B received a gross pay of $8,000. The Total Payroll field for Field Payroll for the selected time frame would be $20,000. | | Total Revenue | The total revenue performed in the selected date range. This is the same across all rows. | N/A | N/A | | Total Payroll Percentage | This is the total payroll divided by the total revenue for each line item in the report in the selected date range. | [Total Payroll / Total Revenue] * 100 | The total payroll for technicians during the selected timeframe was $20,000. The total revenue during the selected time frame was $18,000. The Total Payroll Percentage would be [$20,000 / $18,000] * 100 = 111% | | Total Payroll Percentage Rank | Rank in which your payroll is performing. See table below for rank calculation. | See table below for rank calculation. | N/A | | | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | Field Employees | >24% | 23% | 22% | 21% | 20% | 19% | 18% | 17% | 16% | <15% | | Office Employees | >14% | 13% | 12% | 11% | 10% | 9% | 8% | 7% | 6% | <5% | | Total Employees | >37% | 36-35% | 34-33% | 32-31% | 30-29% | 28-27% | 26-25% | 24-23% | 22-21% | <20% | ## Want to learn more? - See [Set up Payroll Productivity Metrics](/construction/docs/set-up-payroll-productivity-metrics) - See [Run, filter, and export reports](/construction/docs/run-filter-and-export-reports) - See [Schedule reports](/construction/docs/schedule-reports)