---
title: "Set up payroll for office employees"
slug: "set-up-payroll-for-office-employees"
updated: 2026-10-15T01:02:35Z
published: 2026-10-15T01:02:35Z
canonical: "help.servicetitan.com/set-up-payroll-for-office-employees"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up payroll for office employees

## Overview

Set up your office employees for Office Timesheets so you can track working hours and run payroll.

---

### 

#### Who uses this feature

- Administrators

#### Feature configuration

- Account configuration is required. Please contact [Technical Support](https://go.servicetitan.com/#/ask) for details.

## Things to know

- If you use Payroll Sign-off, make sure managers have their [permissions enabled](/construction/docs/manage-payroll-permissions) to review payroll for the employees they manage.
- [Set up timesheet codes](/construction/docs/set-up-timesheet-codes) to track time for all non-job events used by your office employees.
- You can set or update employee payroll settings in bulk by going to **Settings**![A simple icon representing a settings gear. ](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)**> People > Payroll** and clicking on **Employee Payroll Settings**. For more, see [Manage employee payroll settings](/construction/docs/manage-employee-payroll-settings).

## Add payroll settings

1. Go to the top toolbar and click **Settings** ![A simple icon representing a settings gear. ](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D) .
2. In the side panel, go to **People > Employees**.
3. Click **Edit** for the employee you want to add payroll settings for. ![Employee management table displaying names, usernames, roles, and action options for editing.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-fj1najp7.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
4. Click the **Payroll** tab. ![Editing employee details with a focus on the Payroll section.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-a2yo6apk.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
5. Select the **Include in Payroll** option for this employee. This allows the employee to be included in your payroll. New employees are excluded by default from payroll. Enable this option to include them in payroll. ![Toggle switch for including an employee in payroll settings with explanatory text.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-vwp4sagk.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
6. Enter the employee’s payroll details: ![Payroll form displaying employee details, including ID, business unit, and hourly rate.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-7qrnyxcf.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
  1. **Payroll Id**: Enter a unique identifier for the employee. This can be useful when filtering Master Pay File reports.
  2. **Payroll Business Unit**: Enter the Business Unit the employee’s earnings should be associated with.
  3. **Manager**: If you use Payroll Sign-off, you can assign a manager to review and approve payroll.
  4. **Start Date:** Enter the employment start date for the employee.

> [!NOTE]
> **Note**: You can also enter a Termination Date if the employee no longer works for your company.
  5. **Hourly Rate**: Employee’s gross hourly wage.
  6. **Overtime**: Select an overtime profile from the dropdown. For a detailed explanation, see [Understand overtime profiles](/construction/docs/manage-overtime-settings#understand-overtime-profiles).
7. Click the **Permissions** tab. Then scroll down to the **Payroll & Admin** section.
8. In the **Timesheets** section, select **View employee time tracking and edit page.** This gives them view access to the Time Clock and their timesheets. ![Permissions settings for employee timesheet access and editing options displayed on the screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-nhau0vuc.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
9. (Optional) Select **Employee can edit their own timesheets** to grant edit access to their own timesheets. ![Employee permission settings for editing their own timesheets highlighted in the interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/set-up-payroll-for-office-employees-image-8v31hvep.png?sv=2026-02-06&spr=https&st=2026-10-31T00%3A42%3A56Z&se=2026-10-31T01%3A42%3A56Z&sr=c&sp=r&sig=x7Zfb1Oy9TaOsJlu8JOYpeJsY9ATYz9Po1QsdNLIowc%3D)
10. When you’re finished, click **Save Changes**.