--- title: "Release payroll for employee sign-off" slug: "release-payroll-for-employee-sign-off" updated: 2026-10-15T01:04:36Z published: 2026-10-15T01:04:36Z canonical: "help.servicetitan.com/release-payroll-for-employee-sign-off" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Release payroll for employee sign-off ## Overview After reviewing payroll for a pay period, managers and administrators can release it for employee sign-off. Technicians can review their payroll in ServiceTitan Mobile. Office employees can review their payroll from the *Time Clock*. --- ### #### Who uses this feature - Administrators and managers #### Feature configuration - Account configuration is required. Please contact [Technical Support](https://go.servicetitan.com/#/ask) for details. ## Things to know - Managers can only release payroll for the [employees assigned to them](/construction/docs/assign-managers-to-technicians-and-office-employees). - Administrators can release payroll for all employees. - Make sure your employees have the [permissions enabled](/construction/docs/manage-payroll-permissions#set-technician-permissions-for-payroll-signoff) to review their payroll. Technicians can dispute payroll if they have the *Technician Is Able To Dispute Payroll* permission enabled. - To change paid hours tied to a job, [edit timesheets on the job record](/construction/docs/edit-technician-timesheets#edit-job-timesheets). - If you click **Update**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-refresh.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D)on an employee’s payroll details after they’ve signed off, a warning message will appear letting you know the employee must sign off again before payroll can be approved. The status for that pay period will also change from **Approved** to **Pending**. ![User profile showing gross pay update and navigation options for payroll details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-n0vkrlja.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D) ## Send payroll to employees After [reviewing payroll](/construction/docs/review-payroll), you can release payroll to employees for their sign-off. 1. Go to the top toolbar, click your **Profile** icon, and click **Payroll**. ![Menu options including Payroll, Time Clock, and training sections highlighted for user navigation.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-eq10tuem.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D)The *Payroll Dashboard* opens, listing the employees you manage. 2. Use the dropdown to select the pay period you want to view. ![Payroll dashboard displaying date selection and pending approvals for weekly payroll.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-zbr6d9ih.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D) 3. Select the employees you want to release payroll to and click **Send To Employees**. ![User selects employees to send payment information for approval in a management interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-jqw1x2bf.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D) > [!NOTE] > **Tip:** Click **Select all items** to select all listed employees. *![User interface showing selected items for employee payment approval process.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-mm3x0v28.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D)* ## When payroll is released, the employee status changes from Not received to Pending. ![Status indicators showing pending and not received actions with corresponding buttons.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/release-payroll-for-employee-sign-off-image-epm6rqud.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A49%3A15Z&se=2026-10-31T02%3A49%3A15Z&sr=c&sp=r&sig=p6X02b%2FCdk4dd9XAOU14iNuOzoCfXpCVZLwA76WNF8w%3D) --- ### FAQ #### Why is the Send to Employee button greyed out or missing? The button is disabled if more than a week has passed since the pay period ended. You can provide technicians with their payroll details by using the timesheet and payroll reports available through the *View Actions* button. #### Can I email payroll for approval? No, when you send payroll for approval, the employee can access it by going to **Profile icon > Time Clock > View Payroll**, where they can review and sign off. For more, see [Review and sign off on your payroll](/construction/docs/edit-review-and-approve-your-individual-payroll#review-and-sign-off-on-your-payroll). ## Want to learn more? - Visit ServiceTitan Academy to enroll in [Payroll Sign-off](https://servicetitan.docebosaas.com/academy/learn/courses/312/Payroll-Sign-off)