--- title: "Manage changes to payroll in past payroll periods" slug: "manage-changes-to-payroll-in-past-payroll-periods" updated: 2026-10-15T01:02:15Z published: 2026-10-15T01:02:15Z canonical: "help.servicetitan.com/manage-changes-to-payroll-in-past-payroll-periods" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage changes to payroll in past payroll periods ## Overview If changes are made to timesheets or when an invoice is posted for performance pay to calculate after a payroll period has ended, these changes don’t automatically appear in the *Payroll Dashboard*, *Job Costing*, *Master Pay File* reports and any report based on the *Timesheets* reporting template. To ensure payroll accuracy, manually refresh payroll for affected users referencing the specific payroll periods. --- ### #### Who uses this feature - Administrators and payroll admins - Applies to all business types #### Feature configuration - [Account configuration](/construction/docs/payroll-sign-off-home) is required. Please contact [Technical Support](https://go.servicetitan.com/#/ask) for details. ## Things to know - For employees**,** you need to refresh the payroll for the respective period so the *View* button changes to *Edit* in the *Payroll Dashboard*, allowing you to make timesheet updates in those past payroll periods. ## Best practices - Always [update](/construction/docs/manage-changes-to-payroll-in-past-payroll-periods#update-payroll-from-the-payroll-dashboard-for-past-periods) payroll of affected users after making any edits to timesheets or posting new invoices that relate to prior payroll periods. ## Use cases - When the user’s timesheets are corrected for previous weeks, you need to refresh their payroll for the specific period for which the change was made in the Payroll Dashboard. - After a payroll period ends and an invoice with an invoice date within that period is afterward posted to generate commission, refresh the payroll for the technician who is supposed to receive the performance bonus in that specific period in the Payroll Dashboard. > [!NOTE] > **Note:** If the technician’s performance pay is configured through [Configurable Payroll](/construction/docs/configurable-payroll-home) and set to be paid on the Last Payment Date, the date of the last payment that covered the invoice balance should be used when selecting the payroll period to update. - After a payroll period ends and a payroll adjustment is added for a user, refresh the payroll for that specific period in the Payroll Dashboard for the user who is supposed to receive the payroll adjustment. ## Update payroll from the Payroll Dashboard for past periods To update payroll after changes are made to timesheets or when an invoice is posted (for performance pay to calculate): 1. Go to the top toolbar, click your **Profile** icon ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-account-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D) , and select **Payroll**. ![Menu options include Payroll, Time Clock, and user sign-out details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-changes-to-payroll-in-past-payroll-periods-image-sv4fj8t5.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D) 2. On the *Payroll Dashboard* screen that opens, open the **Select a Payroll Period** dropdown and choose the pay period you want to update. ![Payroll dashboard displaying date range selection and pending approvals for payroll processing.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-changes-to-payroll-in-past-payroll-periods-image-1iupewal.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D) 3. Find the user whose timesheets you updated or invoices you posted for performance pay and click **View Actions**. ![Payroll review screen showing employees, payment amounts, and action options for processing.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-changes-to-payroll-in-past-payroll-periods-image-rwkq32in.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D) 4. Click **Refresh** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-refresh.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D) . ![User interface showing payroll report options and last updated gross pay information.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-changes-to-payroll-in-past-payroll-periods-image-sf6f4h60.png?sv=2026-02-06&spr=https&st=2026-10-31T02%3A39%3A01Z&se=2026-10-31T03%3A39%3A01Z&sr=c&sp=r&sig=pta0usf3VjM5rDfIq7NZ2ZoktTQ4zTNx4Sf15Dkh8go%3D)This recalculates payroll data and incorporates any new timesheet edits or invoice postings for that user and period. ## Want to learn more? - See [Payroll management](/construction/docs/payroll-management-home) The calculation of actual costs (labor, materials, overhead) against revenue for each job to determine true profitability. **What it does:** Shows which job types, technicians, or BUs are truly profitable after accounting for all costs, not just top-line revenue. **Also called:** Job profitability, Cost tracking **Tags:** Core [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)