---
title: "Manage bills"
slug: "manage-bills"
updated: 2026-10-15T00:45:14Z
published: 2026-10-15T00:45:14Z
canonical: "help.servicetitan.com/manage-bills"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage bills

## Overview

After a Purchase Order (PO) is received or partially received, a unique bill can be generated, which is an electronic copy of the vendor invoice. Each bill has a unique bill number.

---

### [Manage bills Video](https://fast.wistia.net/embed/iframe/5944201363?web_component=true&seo=true&videoFoam=false)

#### Who uses this feature

- Office employees and managers

#### Feature configuration

- Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details.

## Things to know

- The bill record has the vendor payment term and the payment due date for the bill.
- If a PO is fulfilled through multiple shipments, the PO may have multiple bills associated with each shipment.
- Note that bills exported to your integrated accounting system cannot be edited or deleted within ServiceTitan.

## Bill total discrepancy when integrated with Intacct

When integrated with Intacct and your Intacct bill total differs from the ServiceTitan bill total:

- The bill total in ServiceTitan updates to match the bill total in Intacct
- An alert icon![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-o438mvsp.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)appears next to the bill total to inform you of the bill total update
- The amount of the bill on the invoice and the *Job Costing* screen also reflects the new bill total.

For more on integrating with Intacct, see [Intacct Onboarding Step 1: Set up the Intacct Integration with ServiceTitan](/construction/docs/add-and-manage-office-employee-profiles).

## Manage bills

1. Go to the navigation bar and click **Accounting**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-accounting-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D).
2. From the side menu, select **Bills**. The *Bills* page opens with a list of your bills.
3. Select a bill to open the bill record.![A cursor selecting a bill to open the bill record.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-zbl194mn.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)

> [!TIP]
> **Tip:** Use the filters on the left side to quickly find specific bill records. The Bills page includes a number of pre-made filters. These let you search by **Bill Type**, **P.O. Type**, **Technician**, **From Date**, **To Date**, **Business Unit**, **Vendor**, **Job Number**, **P.O. Number**, **Inventory Locations**, **Created By**, **Min Cost**, or **Max Cost**. To apply a filter, from the filter dropdown, select the filter type you want. To remove the filter, click **Clear Filters**.

On the bill record, you can find the following details:
  1. Export status and Batch number
  2. Associated PO and receipt, if the bill hasn't been exported yet
  3. Vendor invoice details
  4. Order details
  5. Location
  6. Dates
  7. Vendor Memo
  8. Item list![Image showing the Bill record screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-6i6o5qbs.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)
4. To add an internal note on the bill, click the **Comment**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-u8sd8qhe.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)icon.![The Comments screen](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-2aqyuo7c.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)
5. On the *Comments* page that opens, enter a comment, then click **Add Reply**.

> [!NOTE]
> **Note:** You can always pin, edit, or remove a comment.
6. From the **Actions** dropdown field, you can select one of the following options:
  1. [Edit bill](/construction/docs/manage-bills#edit-a-bill)
  2. [Cancel bill](/construction/docs/manage-bills#cancel-a-bill)

> [!NOTE]
> **Note:** For more information about bills, see [Payables](/construction/docs/set-up-accounts-payable).

## Edit a bill

You can edit a bill to:

- Update the cost of items, shipping, tax, quantity billed, date billed, and memo
- Modify the Vendor Document Number
- Attach documents
- Select vendor payment term

To edit a bill:

1. Go to the navigation bar and click **Accounting ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-cefiwpj4.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)**.
2. From the side menu, select **Bills**. The *Bills* page opens with a list of your bills.
3. Select the bill you want to edit. The bill record opens.
4. From the **Actions** dropdown field, select *Edit*.![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-1ko5hjh7.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)
5. Update the bill as needed.
6. When you're finished, click **Save**.

## Cancel a bill

1. Go to the navigation bar and click **Accounting**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-accounting-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D).
2. From the side menu, select **Bills**. The *Bills* page opens with a list of your bills.
3. Select the bill you want to cancel. The bill record opens.
4. From the **Actions** dropdown field, select *Cancel*.![A cursor canceling a bill.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-oilqcblg.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)The *Cancel Bill* pop-up window opens.
5. (Optional) From the dropdown field, select the reason for canceling.![A cursor selecting a cancelation reason for a bill.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-ds7drkvr.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)

> [!NOTE]
> **Note:** If you don't select the cancelation reason, the system automatically selects the **Not Required** option.
6. When you're finished, click **Cancel Bill**.

## View a bill on a purchase order

1. Go to the navigation bar and click **Inventory** or **Purchasing**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-inventory-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D).
2. From the side menu, select **Purchase Orders**. The *Purchase Orders* page opens.
3. Click the **Partially Received** or **Received** tab, depending on which PO you want to open.![A cursor clicking the Received tab.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-dyyrs6wz.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)
4. Select the PO to open its details. The PO record opens.
5. Click **Documents** and select the bill to view.![Viewing bill from the Document dropdown field on PO record screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/manage-bills-image-k2xnvrya.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A35%3A33Z&se=2026-10-31T02%3A35%3A33Z&sr=c&sp=r&sig=AhtUA87KSkADXDL22CNblulzlWDe8xLevn%2F3hkahDPQ%3D)

## FAQ

---

### 

#### Can I edit a purchase order that has been received?

If your purchase order has been received but not exported, you can [cancel the bill](/construction/docs/manage-bills#cancel-a-bill) generated when receiving the purchase order. This puts the purchase order back to *Pending* status where you can make edits to the purchase order.

If the purchase order has been received and exported, you need to [create an inventory adjustment](/construction/docs/create-edit-and-copy-inventory-adjustments) to make your edits.

To update the vendor on a received purchase order:

1. Find the purchase order in ServiceTitan.
2. Cancel the bill and the receipt for the purchase order.
3. On the purchase order screen, click **Actions**.
4. Select **Return to Pending** to change the purchase order's status.
5. Click **Actions** again, then click **Edit** to update the vendor information.
6. After editing, move the purchase order back to the *Sent* status, and then to the *Received* status.

## Want to learn more?

- See [Set up Accounts Payable](/construction/docs/set-up-accounts-payable)

The calculation of actual costs (labor, materials, overhead) against revenue for each job to determine true profitability.

**What it does:** Shows which job types, technicians, or BUs are truly profitable after accounting for all costs, not just top-line revenue.

**Also called:** Job profitability, Cost tracking

**Tags:** Core

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)

A batch, or invoice batch, is a set of invoices that have been audited and are ready to post. You will use the Invoice screen in ServiceTitan to create invoice batches. On the Invoice screen, you'll have access to unbatched and batched invoices.

[Learn more →](https://help.servicetitan.com/docs/servicetitan-glossary) · [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)