--- title: "Link pricebook items to a vendor’s catalog when creating purchase orders" slug: "link-pricebook-items-to-a-vendor-s-catalog-when-creating-purchase-orders" updated: 2026-10-15T00:43:38Z published: 2026-10-15T00:43:38Z canonical: "help.servicetitan.com/link-pricebook-items-to-a-vendor-s-catalog-when-creating-purchase-orders" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Link pricebook items to a vendor’s catalog when creating purchase orders ## Overview Identify and map unlinked pricebook items to a vendor's catalog before sending purchase orders (POs). This ensures greater accuracy and vendor alignment. When adding unlinked items to POs, ServiceTitan helps you correctly map them to vendor part numbers, reducing PO errors and improving procurement efficiency. --- ### #### Who uses this feature - Office employees, managers, owners, administrators, and purchasing managers - Applies to all business types #### Feature configuration - Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details. ## Things to know - If you only have the **Purchasing** module enabled, the *Inventory* section in the navigation bar is renamed *Purchasing*. - If you change the vendor in the *Order Details* section of the PO, remove the item added from the first vendor catalog to avoid errors. ## Associate an unlinked item to a vendor's catalog During PO creation, ServiceTitan lets you associate items to vendor catalogs that are linked to Full Procurement suppliers, even if the catalogs weren't added in **Settings** ![A simple icon representing a settings gear. ](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) **> Purchasing > Vendors** in advance. See [Add vendor catalogs to vendor settings](/construction/docs/add-vendor-catalogs-to-vendor-settings-1) for more information. 1. Go to the navigation bar and click **Inventory** or **Purchasing**. 2. In the side menu, click **Purchase Orders**. 3. On the *Purchase Orders* screen that opens, click **Create New**. ![Purchase Orders interface showing pending orders and options to create new orders.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-0cp4sfv7.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) 4. Enter the *Order Details*. For more, see [Create purchase orders](/construction/docs/create-purchase-orders-2). 5. Select a **Vendor** linked to a Full Procurement supplier. 6. In the *Item List* table, click **Select an item**. A warning appears for unlinked items—click it to begin mapping. ![Item list showing an air conditioner not linked to a supplier catalog.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-gr4dfwqh.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) 7. On the *Link item to catalog* pop-up that opens, select catalog(s) to associate with the vendor. 8. When finished, click **Save and Next**. ![Linking air conditioner to supplier catalog for inventory management and vendor association.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-zs53kp11.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) > [!NOTE] > **Note:** This updates the catalogs linked in **Settings** ![A simple icon representing a settings gear. ](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) **> Purchasing > Vendors**, making future items from that vendor link automatically. Depending on the number of catalogs selected, follow the appropriate workflow: - Map an item from a single catalog associated with a vendor - Select a specific catalog from the list of catalogs to map the item ## Map an item from a single catalog associated with a vendor If you select a single catalog, ServiceTitan attempts to automatically find a matching item. If no match is found in the vendor catalog: 1. Manually add the item from the vendor catalog. 2. Click **Confirm** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-check.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) to confirm your selection. ![Select the air conditioner model to link from your pricebook to the provider catalog.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-yb4oowef.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) 3. Select the fields you want to map. 4. Click **Save**. If a matching item is found in the vendor catalog: 1. Select the fields you want to map. 2. Click **Save**. ![Linking air conditioner item to catalog with relevant details and highlighted fields.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-gfceyylu.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) ## Select a specific catalog from the list of catalogs to map the item If you selected multiple catalogs, select the specific catalog to use for the item first. ![Dialog box for linking an air conditioner to a catalog with search option.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-u3dbu3zf.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) If no match is found in the vendor catalog: 1. Manually add the item from the vendor catalog. 2. Click **Confirm** ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-check.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) to confirm your selection. ![Select the air conditioner model from the catalog for linking purposes.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-qhdwqjlu.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) 3. Select the fields you want to map. 4. Click **Save**. If a matching item is found in the vendor catalog: 1. Select the fields you want to map. 2. Click **Save**. ![Linking air conditioner item to catalog with relevant details and highlighted fields.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/link-pricebook-items-to-a-vendors-catalog-when-creating-purchase-orders-image-mxjwmcjw.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A37%3A58Z&se=2026-10-31T02%3A37%3A58Z&sr=c&sp=r&sig=ccZWa4IF94Hpjol%2FKF5W5BeQXeDsonM%2BGBPrF63W37s%3D) ## Want to learn more? - See [Create purchase orders](/construction/docs/create-purchase-orders-2) - See [Add vendor catalogs to vendor settings](/construction/docs/add-vendor-catalogs-to-vendor-settings-1) - See [Available supply chain integrations](/construction/docs/available-supply-chain-integrations)