---
title: "Equipment shows up twice on the project costing"
slug: "equipment-shows-up-twice-on-the-project-costing"
updated: 2026-10-15T00:48:34Z
published: 2026-10-15T00:48:34Z
canonical: "help.servicetitan.com/equipment-shows-up-twice-on-the-project-costing"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Equipment shows up twice on the project costing

![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/anvil-wrench.png?sv=2026-02-06&spr=https&st=2026-10-31T03%3A47%3A29Z&se=2026-10-31T04%3A47%3A29Z&sr=c&sp=r&sig=EXBYDkznjunkZ0RN3fgIrD%2Fk2EGjLlf6Pn8IIQhi2%2BE%3D) Troubleshooting **Role:** Office employees · Accountants · Administrators · All business types**Area:** Inventory · Project Costing · Invoicing · All versions

## **What you're seeing**

On a project, the actual expenses show the same piece of equipment counted twice. It appears once from an invoice and once from a bill, so the project's actual cost is higher than it should be.

## **Why this happens**

There is one common reason.

**Reason 1**

**The item's cost is recorded in two places at once.** When an item is added to the job's invoice with a cost and the same item is also recorded on a bill or receipt, the project counts the cost from both places. That double entry inflates the project's actual expenses.

## **How to fix it**

Run these checks in order. Most issues are resolved by Check 1.

### **1****Prevent future duplicates with the inventory invoice setting**

Turning on this setting adds received job PO items to invoices at $0 cost, so their cost isn't counted twice going forward.

> [!NOTE]
> **Note:** This setting is only available if you have the Inventory module enabled. If you don't, use Check 2.

1. Go to **Settings > Inventory > Configuration > Invoice Settings**.
2. Check the box next to **Option to add inventory items to invoices**. This adds items to pending invoices at $0 cost when you receive job purchase orders.
3. When finished, click **Save**.

> [!NOTE]
> **✓ Done ·** Going forward, received job PO items are added to invoices at $0 cost, so the equipment is no longer counted twice on project costing.

### **2****Fix an existing duplicate by re-adding the item at $0**

Use this for duplicates that already exist, or if you don't have the Inventory module.

1. In the main navigation bar, click **Search**.
2. In the **Search** dropdown, select **Invoices** and click the **Search** icon. Or narrow your search using filters.
3. Locate the invoice or bill where the equipment is listed with a cost, and click the **Invoice #** hyperlink.
4. In the **Equipment** section, remove the item that shows an amount under **Total Cost** by clicking the **X** to the right of the item.
5. In the left side menu, click **Add equipment**.
6. Select the equipment in the **Equipment Name** field.
7. If it isn't already, set the **Cost** field to $0.00.
8. Update any other fields as needed, then click **Save**.

> [!NOTE]
> **✓ Done ·** The equipment appears only once on the project costing, with the cost coming from a single source.

## **Still not working?**

If the equipment still shows twice, contact ServiceTitan Technical Support at [**go.servicetitan.com/ask**](https://go.servicetitan.com/ask) with:

- The project and the job/invoice number(s)
- The equipment item name and where it appears with a cost (invoice, bill, or receipt)
- Whether the item is an inventory item or a non-inventory item
- Whether you use GL-Based Costing
- Whether the duplicate came from booking a job from a sold estimate (see "Want to learn more?")
- Which checks from this article you already tried

## **Want to learn more?**

[**Manage double costing from chargeable materials ›**](https://help.servicetitan.com/construction/docs/manage-double-costing-from-chargeable-materials) How chargeable materials can be counted twice on a project's costs, and how to resolve it.

[**Manage double costing from booking a job from a sold estimate ›**](https://help.servicetitan.com/construction/docs/manage-double-costing-from-booking-a-job-from-a-sold-estimate) How booking a job from a sold estimate can double-count costs on the project, and how to fix it.