--- title: "Create item counts" slug: "create-item-counts" updated: 2026-10-15T00:46:28Z published: 2026-10-15T00:46:28Z canonical: "help.servicetitan.com/create-item-counts" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Create item counts ## Overview Create item counts to verify the quantity of a single item across multiple inventory locations. --- ### #### Who uses this feature - Warehouse managers - Applies to all business types #### Feature configuration - Account configuration is required to use this feature. Please contact [Technical Support](http://go.servicetitan.com/ask) for details. ## Create an item count 1. Go to the navigation bar and click **Inventory**![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-inventory-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D). 2. In the side menu, click **Inventory Counts**. 3. On the *Inventory Counts* screen that opens, click **Create New**.![Image showing the Inventory Counts screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-6utgivgq.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D) 4. On the *Select Count Type* screen that opens, click **Item Count**, and then click **Next**.![A cursor clicking Item Count, and then clicking Next.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-dmyautxy.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D)The *Inventory Items* screen opens. 5. (Optional) In the *Item Details* section, enter details for any of the following filters to limit the range of items that will be included in your inventory list: 1. **Qty On Hand:** Click this field, enter a quantity in the **Min** or **Max** field, and then click **Apply**.![Entering a quantity in the Min or Max fields, and then clicking Apply.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-cw8o07y7.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D) 2. **Vendor Cost:** Click this field, enter a dollar amount in the **Min** or **Max** field, and then click **Apply**. 3. **Usage Volume:** Click this field, enter a number in the **Over** or **Under** field for the number of items consumed within the time period selected in the *Usage Volume Date Range* below, and then click **Apply**. 4. **Usage Volume Date Range:** If you entered a *Usage Volume*, click this field and enter a date range—such as a month, quarter, or period from today's date—or enter a custom start date and end date. 6. Click **Generate Item List**.![A cursor clicking Generate Item List.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-1ydldfzq.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D)The *Item List* section shows every item that matches the filters you selected. 7. In the *Item List* section, select each item that you want to include in the inventory list.![Image showing th Item List section.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-bd10emzi.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D) > [!TIP] > **Tip:** To select all items that are listed on the screen, select the checkbox at the top of the list next to the Item Name heading. To select all items that match the filters, select at least one item in the list, then click **Select all (#)** at the top of the list. To view more than 10 items on the screen, go to the bottom of the item list and select a number from the **items per page** dropdown.![Selecting a number from the items per page dropdown.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-ffrpqad6.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D) 8. Click **Next**. 9. On the *Assign Count and Sort Items* screen that opens, go to the *Count Details* section and enter the following details: 1. **Inventory Location:** Select one or more locations from the dropdown. > [!NOTE] > **Note:** If you select multiple locations, ServiceTitan creates a separate inventory count list for each location. 2. **Due Date:** Enter the date by which you or your employees should complete the inventory count. 3. (Optional) **Assigned Employees:** Click the dropdown then select one or more employees who will count the inventory. > [!NOTE] > **Note:** An inventory count must have at least one assigned employee before the count can be completed. ![Image showing the Create Item Counts screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-item-counts-image-iq9jhjxn.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A26Z&se=2026-10-31T02%3A46%3A26Z&sr=c&sp=r&sig=VYZRbUvMzEG5knJmNaBPJqCCKpDEVXMXTspMJjtKxjY%3D) 10. (Optional) To change the order in which items appear on the printed count list, go to the *Item List* section and click a column heading to sort the items: 1. Click a column heading once to sort items in one direction, such as smaller to larger numbers. 2. Click the column heading a second time to reverse the sorting. 3. Click the column heading a third time to remove the sorting and view the original order of items. 11. When finished, click **Create Count**. All new inventory counts are considered pending and appear in the *Pending* tab. ## Want to learn more? - See [Create cycle counts](/construction/docs/create-cycle-counts) - See [Create full inventory counts](/construction/docs/create-full-inventory-counts) - See [Create beginning inventory counts](/construction/docs/create-beginning-inventory-counts)