---
title: "Create bills for purchase orders"
slug: "create-bills-for-purchase-orders"
updated: 2026-10-15T00:45:10Z
published: 2026-10-15T00:45:10Z
canonical: "help.servicetitan.com/create-bills-for-purchase-orders"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create bills for purchase orders

## Overview

When a purchase order is received or partially received, a bill needs to be created. Bills can be created automatically, based on the items marked as received. Or, if you prefer to wait for the invoice to be received from the vendor, bills can be created manually.

[Create a PO Bill from a Receipt Video](https://fast.wistia.net/embed/iframe/0e7p6yra3x?web_component=true&seo=true&videoFoam=false)

---

### 

#### Who uses this feature

- Administrators, office employees, managers, accountants, bookkeepers
- Applies to all business types

#### Feature configuration

- Requires the Purchasing or Inventory modules to be enabled

## Things to know

- Enabling auto bill creation provides a cross reference point for the employee in charge of reviewing vendor invoices for accuracy
- The manual creation of bills allows you to automate updating of vendor costs in the Pricebook for the vendor on the bill

## Turn auto bill creation on or off

When enabled, auto-bill creation creates a bill as soon as a purchase order is marked as received. For documentation purposes, a receipt is always automatically generated.

1. Go to the top toolbar and click **Settings**![A simple icon representing a settings gear.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-settings-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D), then click **Purchasing** or **Inventory > Configuration > Purchasing** tab.
2. To turn on auto-bill creation, select the box next to *Create Bill when PO is Received Automatically*. To turn it off, deselect the box.![A cursor selecting the box next to Create Bill when PO is Received Automatically.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-t2kclk16.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
3. When finished, click **Save**.

## Manually create a bill for a purchase order

When a purchase order is marked as *Received* or *Partially Received*, a receipt is automatically generated. If *auto bill creation* is turned off, a bill can be manually created from the receipt.

1. Go to the navigation bar and click **Purchasing** or **Inventory > Receipts**.
2. Use the filters to search for the receipt by: *Vendor Doc. Number, PO Type, Technician, From-To Dates, Business Unit, Vendor, Job Number, PO Number, Inventory Location, Created By, Min/Max Cost.*
3. Once located, click on the hyperlink in the *Receipt No.* column.![A cursor clicking on the hyperlink in the Receipt No. column.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-8gmg3qxy.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
4. On the receipt screen that opens, click **Actions > Create Bill**.![A cursor clicking Create Bill on the Receipt record screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-bifubdh0.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
5. On the *Create Bill* screen that opens, fill in the bill details.![Image showing the Create Bills screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-bt5ufzc9.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
6. If you want to automatically update the *Pricebook* with the unit costs on the bill, turn on the **Update Pricebook** toggle.![A cursor turning on the Update Pricebook toggle.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-z2a9ff25.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
7. Confirm the items on the bill.![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/create-bills-for-purchase-orders-image-9kt9b0ea.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A41%3A03Z&se=2026-10-31T02%3A41%3A03Z&sr=c&sp=r&sig=b3PDKjw3QgQcwciEPDfbCSx5V5u99%2B8o2XU1dB6Cy%2F8%3D)
8. When finished, click **Save**. If you are ready to start another bill immediately, click **Save and Create New** and a new blank form will open.

## Want to learn more?

- See [Manage bills](/construction/docs/manage-bills)
- See [Receive purchase orders](/construction/docs/receive-purchase-orders)

ServiceTitan's product and service catalog where all items, tasks, materials, and pricing are defined and maintained.

**What it does:** Ensures pricing consistency across all technicians and CSRs and enables fast, accurate estimate and invoice generation.

**Also called:** Price list, Service catalog

**Tags:** Core

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)