--- title: "Automate labor item calculations with client-specific pricing" slug: "automate-labor-item-calculations-with-client-specific-pricing" updated: 2026-10-15T01:17:15Z published: 2026-10-15T01:17:15Z canonical: "help.servicetitan.com/automate-labor-item-calculations-with-client-specific-pricing" excludeFromSearch: true excludeFromExternalSearch: true --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Automate labor item calculations with client-specific pricing Automatically apply labor item calculations for specific job types with client-specific pricing. Labor items update automatically when you add or edit timesheets or switch rate sheets on an invoice. This ensures accurate and consistent billing without manual adjustments. For example: - If you add a 2-hour timesheet at a $20/hour rate, the invoice is automatically updated to reflect $40. - After switching to a $30/hour rate, the invoice updates to $60. ## --- ### #### Who uses this feature - Administrators, managers, accountants - Primarily for Commercial Service and Commercial Construction business types - Applies to all trades #### Feature configuration - Account configuration is required to use this feature. Please reach out to your Customer Success Manager (CSM) for details. ## Things to know - Automation only applies if the invoice is in *pending* status. - Labor items are automatically recalculated on invoices for the selected job types. - Enable automatic calculation for job types where consistent and rules-based labor pricing is needed. ## How automatic calculation works When you turn on automatic labor calculation and select specific job types, the system recalculates labor items for you. No need to click *Calculate* button on the invoice. Here's how it works in different scenarios: ## Adding a timesheet When you add a new timesheet event on the job, the system automatically recalculates labor costs on the invoice. **Example:** You log a 2-hour timesheet for a job with a $20/hour labor rate. The invoice updates automatically: 2 hours × $20 = $40. ### Editing a timesheet If you update an existing timesheet on the job, the labor costs recalculate based on the new time on the invoice. **Example:** You change a timesheet from 9:00–10:00 AM to 9:00 AM–12:00 PM. With a $20/hour rate, the invoice adjusts to: 3 hours × $20 = $60. ### Changing the Rate Sheet When you switch the rate sheet on a job, the labor costs recalculate on the invoice. **Example:** The original rate sheet had a $20/hour rate. You switch to one with a $30/hour rate and have a 2-hour timesheet. The invoice updates to: 2 hours × $30 = $60. ### Removing the Rate sheet If you remove a rate sheet from a job, you choose: - **Default to Pricebook Prices**: Labor items recalculate based on your Pricebook. - **Keep Current Prices**: Labor items do *not* recalculate. The invoice keeps current item prices and quantities. ![Prompt asking to change rate sheet affecting invoice prices and options to select.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/automate-labor-item-calculations-with-client-specific-pricing-image-0dox5415.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A19Z&se=2026-10-31T02%3A43%3A19Z&sr=c&sp=r&sig=anb1pOlC1IM%2FX9IEGKMBlGdfC6JnUUMMPrykfGNsI2Q%3D) ## Select job types To choose the specific job types that use automatic calculation: 1. Go to the navigation bar and click **Pricebook**. 2. In the side panel, click **Pricing Builder**. 3. On the *Client Specific Pricing* screen that opens, click **Settings**. ![Settings button highlighted in Client Specific Pricing interface with rate sheets listed below.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/automate-labor-item-calculations-with-client-specific-pricing-image-r6myr1hd.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A19Z&se=2026-10-31T02%3A43%3A19Z&sr=c&sp=r&sig=anb1pOlC1IM%2FX9IEGKMBlGdfC6JnUUMMPrykfGNsI2Q%3D)*The Settings* pop-up opens 4. Select the job types you want to automatically calculate labor items for. ![Settings menu showing options for estimating generator installation and other services.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/automate-labor-item-calculations-with-client-specific-pricing-image-dvxrn7ee.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A43%3A19Z&se=2026-10-31T02%3A43%3A19Z&sr=c&sp=r&sig=anb1pOlC1IM%2FX9IEGKMBlGdfC6JnUUMMPrykfGNsI2Q%3D) 5. When finished, click **Save**. > [!NOTE] > **Note:** When a timesheet is modified, labor items are automatically recalculated. If you need to adjust the quantity or price of a labor item manually, first remove the rate sheet. Otherwise, any changes you make will be overwritten the next time the timesheet is updated. ## Want to learn more? - See [Set up unique prices with client-specific pricing](/construction/docs/client-specific-pricing-overview-and-setup) - See [Apply client-specific pricing rate sheets on an invoice or estimate](/construction/docs/apply-client-specific-pricing-rate-sheets-on-an-invoice-or-estimate)