--- title: "Approve payroll for processing" slug: "approve-payroll-for-processing" updated: 2026-10-15T01:04:33Z published: 2026-10-15T01:04:33Z canonical: "help.servicetitan.com/approve-payroll-for-processing" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt > Use this file to discover all available pages before exploring further. # Approve payroll for processing ## Overview After technicians and office employees sign off on payroll for a pay period, you can approve payroll for processing. --- ### #### Who uses this feature - Administrators and managers #### Feature configuration - Account configuration is required. Please contact [Technical Support](https://go.servicetitan.com/#/ask) for details. ## Things to know - Payroll is ready for manager approval when the employee signs off and the payroll’s *Employee Status* is *Approved*. - The *Manager Approved* tab of the *Payroll Dashboard* lists the employees whose payroll is approved by a manager or administrator. - After payroll is manager approved, you can [run the Master Pay File report](/v1/docs/master-pay-file-built-in-report) and export the report for use with a third-party payroll processor. - After payroll is manager approved, payroll adjustments and timesheet edits made do *not* move the payroll back to the *Pending* tab. Before you make any payroll changes after payroll, first [undo payroll approvals](/construction/docs/approve-payroll-for-processing#undo-payroll-approvals). ## Approve payroll 1. Go to the top toolbar, click your **Profile** icon ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-gnav-account-inactive.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) , and then click **Payroll**. ![Menu options including Payroll, Time Clock, and training sections highlighted for user navigation.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-9vu0bj5f.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) 2. On the *Payroll Dashboard that* opens, you’ll see all the employees you manage. Use the dropdown to select the pay period you want to view. ![Payroll dashboard displaying hours worked, pay details, and approval status for the week.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-u07kzzg6.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) 3. Select the employees whose payroll you want to approve. > [!TIP] > **Tip:** Click the checkbox in the top corner of the table to select all listed employees whose Employee Status is Approved. 4. Click the **Approve by Manager** dropdown: 1. To approve it on the employees’ behalf, select **Approve by Manager**. 2. To approve it on the employees’ behalf and then lock the payroll for further editing, select **Approve by Manager and Lock**. ![Employee payment approval interface showing selected employees and payment details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-cazpw477.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) On the *Payroll Dashboard*, the selected employees’ payroll moves from the *Pending* tab to the *Manager Approved* tab. If you locked the payroll after approving, they will appear on the *Locked* tab. ## Undo payroll approvals To make changes to manager approved payroll, undo payroll approvals: 1. Select the employees whose payroll approvals you want to undo. 2. Click **Undo Approval**. ![Table displaying employee payment details with options to undo approval and view actions.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-2ozpm5wc.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) 3. The employees’ payroll moves to the *Pending* tab, where you can [create payroll adjustments](/construction/docs/create-payroll-adjustments) and [edit non-job timesheets](/construction/docs/edit-non-job-timesheets-from-the-payroll-dashboard). 4. If you want to lock the employees’ payroll, click **Lock**. This moves their payroll to the *Locked* tab. ![Table displaying employee payment details, including amounts and hours worked for approval.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-70k63svj.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) ## Unlock payroll If you locked a payroll after approving it, you can unlock it if further changes are needed. 1. On the *Payroll Dashboard*, click the **Locked** tab. ![Payroll dashboard displaying pending, approved, and locked statuses with time and pay details.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-n4la6d0q.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) 2. Select the employees who you want to unlock payroll for. Then click **Unlock**. ![Table displaying employee payment details, including amounts and hours worked for each.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/approve-payroll-for-processing-image-sge55xqe.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A46%3A27Z&se=2026-10-31T02%3A46%3A27Z&sr=c&sp=r&sig=MQAN9FRRgcWjf3qn1lmCNrJqo2F%2FLBjjFiMT4tLYOXk%3D) The payroll will unlock and move to the *Pending* tab, where changes can be made. ## Want to learn more? - Visit ServiceTitan Academy to enroll in [Payroll Sign-off](https://servicetitan.docebosaas.com/academy/learn/courses/312/Payroll-Sign-off)