---
title: "Add timesheet entries for a group"
slug: "add-timesheet-entries-for-a-group"
updated: 2026-10-15T01:03:29Z
published: 2026-10-15T01:03:29Z
canonical: "help.servicetitan.com/add-timesheet-entries-for-a-group"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add timesheet entries for a group

## Overview

When multiple employees work the same shifts and have identical timesheet entries, you can create one timesheet entry for the entire group. This helps reduce the number of clicks and errors when creating timesheet entries.

---

### 

#### Who uses this feature

- Administrators
- Primarily for Commercial Service and Replacement business types.

## Add timesheet entries for a group

1. On the *Timesheets* screen, click **Add Entry,** then select **For a group**. ![Timesheet interface showing total hours, date, and options to add entries.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-s0m7kytr.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
2. Select whether you want to create a new timesheet or copy from an existing timesheet. Follow the steps below to create a new timesheet. See [Copy from an existing timesheet](/construction/docs/add-timesheet-entries-for-a-group#copy-from-an-existing-timesheet-for-a-group) for more information on copying timesheets.
3. In the *Enter Details* screen, complete the following:
  1. **Name:** Select the employees from the dropdown.
  2. **Activity:** Select which activity you want to log time against. Activities are sorted by categories.
  3. **Job #:** This option is selectable if you select an activity that allows a job to be associated with it. You can search for a job by job number or address.

> [!NOTE]
> **Note:** If the job number is selected in the filter, the system automatically pre-fills the **Job #** field when you select an activity that has a job associated with it.
  4. **Start Time:** Select the start time for the activity.
  5. **End Time:** Select the end time for the activity.

> [!NOTE]
> **Note:** The system automatically pre-fills the end time date to the same date as the start time date. Also, if a timesheet needs to span two days, two activities need to be logged.
  6. **Project #:** This option is selectable if you select an activity that allows a project to be associated with it. You can search for a project by project number or address.

> [!NOTE]
> **Note:** If you select a job, the system automatically pre-fills the **Project #** field based on whether or not a job is associated with a project.
  7. **Project Label:** This option is selectable if you select an activity that allows a project label to be associated with it, and the project number selected has project labels set up.
  8. **Labor Type:** This option is selectable if you select an activity that allows a labor type to be associated with it.
  9. **Tag:** Select a tag related to the activity.
  10. **Memo:** You can write a memo if you select an activity that allows a memo to be associated with it.
4. When you’re finished, click **Continue**. ![Form for adding a group timesheet entry with various fields and options.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-fveg6eu1.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
5. On the *Review* screen, review the timesheet entries pending addition. If edits are needed, click **Back** to go back to the previous screen. Otherwise, if all looks good, click **Save**. ![Timesheet entry details for four people, including job number and activity status.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-21aol27w.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)

View group timesheet

When a timesheet entry is created in bulk for a group, a group timesheet icon ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-bulk-created.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D) shows on all affected timesheets. Hovering over the icon lists all employees who are on the group timesheet.

![Timesheet entry added for technicians in the system.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-35idkl3l.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)

Timesheet entries created for a group stay synchronized unless that entry is edited on an individual’s timesheet. When timesheet entries are synchronized between multiple people, a sync icon ![](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/icon-in-sync.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D) shows on all affected timesheets. Hovering over the icon lists all employees who have synched timesheet entries.

![Timesheet synchronization details for technicians displayed on screen.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-n1o4zb6z.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)

## Copy from an existing timesheet for a group

If a group performs the same sort of work over multiple days, you can copy existing timesheet entries from prior days to their timesheets. This helps save you time and reduces the amount of data entry.

1. On the *Timesheets* screen, click **Add Entry**, then select **For a group**. ![Timesheet interface showing total hours, date, and options to add entries.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-3d2a2udc.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
2. On the *Add Timesheet Entry* window that opens, click **Copy from Existing Timesheet.** ![Button to copy existing timesheet entry in group timesheet management interface.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-dry8ku1z.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
3. Use the **Date** and **Name** filters to locate the timesheet entry you want to copy. ![Select timesheet entries by date and name for copying purposes.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-7mne5r6z.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
4. Check the box next to the timesheet entry you want to copy. Then, use the **Date** and **Name** filters to choose the timesheet you want to copy the selected timesheet to.
5. When you’re finished, click **Continue**. ![Timesheet for June 10, showing activities and hours worked by Jack.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-uxfxwhw9.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)
6. On the *Edit Timesheet Entries* screen that opens, make any necessary changes to the timesheet, if needed. Then click **Continue**.
7. On the *Review* screen that opens, review the timesheet details. If there are any errors, you can fix them on this screen.
8. When you’re finished, click **Add Entry**. ![Timesheet entries for two people with details on activities and timings displayed.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/add-timesheet-entries-for-a-group-image-h1g581ir.png?sv=2026-02-06&spr=https&st=2026-10-31T01%3A48%3A56Z&se=2026-10-31T02%3A48%3A56Z&sr=c&sp=r&sig=sZDE1K3s0qxnU0nUp2uhRRE%2FjYQli5Z7dvztMysUsao%3D)

## Want to learn more?

- Visit ServiceTitan Academy to enroll in [Flexible Timekeeping Payroll Settings](https://servicetitan.docebosaas.com/academy/learn/courses/195/Flexible-Timekeeping-Payroll-Settings)