---
title: "Track inventory"
slug: "track-inventory"
tags: ["Area - Inventory and POs", "Focus - Construction", "Focus - Service Replacement", "Role - CSR Dispatch", "Role - Technician", "Type - Commercial", "Type - Residential"]
updated: 2026-10-15T04:38:31Z
published: 2026-10-15T04:38:31Z
canonical: "help.servicetitan.com/track-inventory"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.servicetitan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Track inventory

## Overview

To track inventory, set up vendors and materials in the Pricebook. You can also run reports to verify and review all inventory transactions.

---

### 

#### Who uses this feature

- Accountants

> [!NOTE]
> **Note:** This feature has been updated for most users and the process are different. See [Enable inventory tracking for equipment and material](/commercial/docs/enable-inventory-tracking-for-equipment-and-material-1) for the updated version.

## Set up replenishment vendors

All vendors that will be used for replenishing your inventory items would need to be identified and marked as truck replenishment vendors.

To set up vendors as truck replenishment vendors, see [Truck inventory replenishment](/commercial/docs/truck-inventory-replenishment-overview).

## Set up materials in pricebook

## Overview

There are two ways you can make changes to your material list: in bulk using Excel or within ServiceTitan.

> [!NOTE]
> **Note:** Depending on your account's configuration, you might see one or more of the following:
> 
> - *Items and Pricing* instead of *Pricebook*.
> - *Customer* instead of *Homeowner*.
> - *Procurement* instead of *Inventory*.
> 
> The names are different, but everything works the same way. For more, see [Commercial Personalization Platform - FAQ](https://help.servicetitan.com/commercial/docs/commercial-personalization-platform-faq).

### Bulk changes

If you plan to make mass changes of any type to your Pricebook, it will be more efficient to make those changes in Excel.

> [!NOTE]
> **Note:** The Excel sheet is almost identical to what you see in ServiceTitan but with one exception: **PaysCommission** in Excel is the same as the **Deduct as Job cost** checkbox on the *Edit Material* screen.

### Individual changes

When adding materials to ServiceTitan directly, be sure to complete all fields. Deducting a material as a job cost will count the cost of the material against the technician (if your payroll is configured to deduct materials in the process of determining a technician's commission).

For more information, see [Add materials to your pricebook](/commercial/docs/add-materials-to-your-pricebook-1).

For more information on identifying the primary replenishment vendor for each material in your pricebook, see [Set up vendor list and primary vendor for pricebook items](/commercial/docs/set-up-vendor-list-and-primary-vendor-for-pricebook-items-4). The primary vendor is used each time a material requires replenishment.

## Verify / modify materials used on a job

From the office, navigate to **Invoice >** Click the invoice you want to modify or verify > **Add a material** > Search for material > **Save**.

From the field, click on the green **Materials** button to see the materials on a job and make any changes.

## Perform inventory audits

There are two reports that provide information on which items are used: the Inventory Audit report and Inventory Replenishment report.

![Image showing the Inventory Audit report.](https://cdn.document360.io/961862ab-d0f2-4d91-bb62-a62ee8184eff/Images/Documentation/track-inventory-image-azyqhkfu.jpg?sv=2026-02-06&spr=https&st=2026-11-09T11%3A16%3A15Z&se=2026-11-09T12%3A16%3A15Z&sr=c&sp=r&sig=8CBKEU1%2Fus%2FJNfnzbZEydxckE2jxDVd7VbDYUBSNncc%3D)

ServiceTitan's product and service catalog where all items, tasks, materials, and pricing are defined and maintained.

**What it does:** Ensures pricing consistency across all technicians and CSRs and enables fast, accurate estimate and invoice generation.

**Also called:** Price list, Service catalog

**Tags:** Core

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)

The core work record in ServiceTitan representing a service request, containing appointments, invoices, estimates, and notes.

**What it does:** Acts as the operational and financial center of gravity for all work performed — everything is tied to a Job.

**Also called:** Work order, Service ticket

**Tags:** Core

[Learn more →](https://help.servicetitan.com/docs/servicetitan-glossary) · [See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)

The finalized billing document sent to a customer after work is completed, generated from job records in ServiceTitan.

**What it does:** Records all work performed and charges for accurate payment collection, financial reporting, and accounting integration.

**Also called:** Bill, Work order invoice

**Tags:** Core

[See the full glossary →](https://help.servicetitan.com/docs/glossary-overview)